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eBay is looking for an Administrative Executive Assistant to support the Sr. Director of Human Potential, Learning & Development, Sr. Director Business Performance, Strategy & Innovation and Sr. Director Global Service Delivery.  We are looking for this person to be a key member of our leadership team, and they should be a hard-working, efficient self-starter with an ability to operate effectively in a fast paced, ever-changing environment!  This position is located in our Dublin office.  This role will report directly to the Sr. Director Human Potential Learning & Development and will be a key member of the admin team supporting our Global Customer Experience organization.  This is a dynamic role for which there will never be an exhaustive list of responsibilities, especially as the role grows and evolves - both with the company, and as a result of individual growth within the role!
 

• Manage the calendars of assigned leaders extensively, including coordinating internal and external meetings across multiple time zones & locations.
• Coordinate sophisticated domestic and international itineraries & travel including booking flights & hotels
• Strive to deeply understand the team's goals, and work with the Sr. Director to ensure that their time is organized accordingly.
• Manage financial administration, e.g. processing POs & invoices.
• Event planning and coordination of team off-sites/events.
• Work with the Dubin Site Lead and Engagement team for onsite engagement committees to complete local priorities & events.
• Connect with internal & external parties, while exhibiting the highest degree of professionalism.
• Assist in the preparation of presentation or meeting materials.
• Coordinate agenda and record meeting minutes for team staff meetings
• Ensure email lists, org charts and other administrative systems are regularly maintained and current.
• Advise the Sr. Director’s of employee updates and achievements (reviews, anniversaries etc.).
• Be involved in special or other ad-hoc projects as required.
• Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights.
• Exercise absolute discretion at all times
• Requirements:
• An experienced Executive Assistant with 5+ years’ experience as an EA in a technology organization supporting Directors and above.
• An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the Sr. Director’s goals & actively finding ways to be helpful in implementing these goals.
• Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable.
• Outstanding organizational & analytical skills but have the ability to be creative in order to solve problems.
• Superb at communicating with great written and verbal communications skills with the ability of capturing sophisticated concepts & conveying them in simple, meaningful language.
• Able to compile clear and concise briefing materials.
• Able to perform well in highly dynamic, high pressure, constantly evolving environment.
• Able to interact with senior level executives and all levels of the organization.
• Aware of maintaining confidentiality & the use of discretion.
• Self-directed, take initiative & proactive with excellent project management skills.
• Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to prioritize.
• Open to travel if required.

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eBay is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status. If you have a need that requires accommodation, please contact us at [email protected]. We will make every effort to respond to your request for accommodation as soon as possible. View our accessibility statement to learn more about eBay's commitment to ensuring digital accessibility for people with disabilities.

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