At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that’s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

Come join us in delivering better outcomes for our clients around the world! 

What is the opportunity?

We’re seeking a dynamic Executive Assistant to join the Franklin Templeton IAS team in Madrid. In this pivotal role, you'll not only support the execution of the regional strategic plan but also provide essential administrative support to ensure smooth office operations. Collaborating closely with senior leadership across Iberia and Latin America, you'll play a crucial part in driving the business forward, offering full support behind the scenes.

What are the ongoing responsibilities of an Executive Assistant?

Strategic Support:

• Assist in executing the regional strategic plan, working closely with Senior Leaders.

• Understand the business landscape and contribute to high-level discussions.

• Track and manage department budgets to ensure financial alignment.

• Document and maintain meeting minutes for key departmental meetings.

• Support the creation and distribution of internal and external communications.

Diary & Travel Management:

• Manage team calendars, anticipating needs and planning ahead.

• Ensure team are well-prepared for meetings, providing all necessary documentation.

• Coordinate complex domestic and international travel, including detailed itineraries and subsequent expense reporting.

Executive & Administrative Assistance:

• Provide top-tier administrative support to senior executives, including calendar maintenance, meeting coordination, staff relocations, ordering office supplies, email, correspondences, incoming/outgoing mail, filing and scanning.

• Act as a liaison between executives and internal staff, clients, and external contacts.

• Handle a range of administrative tasks such as invoice processing, expense reports, HR requests, and IT needs.

• Oversee the coordination of legal document signings and other formal processes.

• Assist with planning and managing departmental events, including meeting room reservations, A/V setup, catering, and logistics.

• Create high-quality spreadsheets, professional documents, and PowerPoint presentations.

Office Operations & Support:

• Greet visitors and manage office interactions with the highest level of professionalism.

• Support local office requirements, ensuring a seamless day-to-day experience.

• Compile and analyze data for department projects and initiatives.

• Collaborate with various business units (Technology, Facilities, etc.) to ensure systems access, relocations, and other operational needs are met.

What ideal qualifications, skills and experience would help the Executive Assistant be successful?

• Significant administrative experience supporting senior management in a professional setting.

• A degree in Business Administration or a similar field, or an Administrative Certification, is preferred.

• Experience in the finance industry or a corporate environment is highly desirable.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and SharePoint.

Relationship Building & Communication:

• Exceptional relationship-building and communication skills, both written and verbal.

• Proven ability to collaborate with senior management and engage with high-profile clients.

Highly Organized:

• Strong organizational skills with the ability to maintain structured files and records.

• Capable of prioritizing and managing multiple tasks in a fast-paced environment.

• Keen attention to detail with the ability to proofread and edit documents with accuracy.

Discreet & Trustworthy:

• Demonstrated ability to handle confidential information with discretion and exercise sound judgment in line with department guidelines.

• Professional demeanour, capable of maintaining composure in a corporate setting.

Adaptable & Resilient:

• Strong problem-solving skills with the ability to quickly assess situations and make decisions with minimal guidance.

• Ability to remain calm under pressure and adapt swiftly to changing circumstances.

• Flexibility to meet the diverse needs of a small, dynamic office.

#LI-EUR

Experience our welcoming culture and reach your professional and personal potential!

Building teams with diverse skills, backgrounds, and experiences has always been important to us. Fostering an inclusive culture where employees feel safe to share their opinions is not only beneficial for our people but also drives innovation and enables us to deliver better client outcomes. So, regardless of your interests, lifestyle, or background, there’s a place for you at Franklin Templeton. We provide you with tools, resources, and learning opportunities to help you excel in your career and personal life.

Hear more from our employees

We want our employees to thrive. By joining us, you will become a part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life’s adventures, taking care of your family members, or making a positive impact in your community, we aim to have you covered.
 

Learn more about the wide range of benefits we offer at Franklin Templeton

 *Please note: the above benefits and their design & application will vary country-to-country. Also, the benefits offered to temporary employees can vary depending on the country. More information can be obtained when speaking with Franklin Templeton HR.

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and existing employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.

As part of our commitment to fostering a diverse and inclusive work environment, we welcome applicants with flexible working arrangements in their current roles or those seeking a flexible working pattern. We encourage you to communicate any preferences for flexible working so that we can consider this during our hiring process. Additionally, returners – individuals who have taken a break from work – are also encouraged to explore our job opportunities.

If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to [email protected]. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only requests for arrangements will receive a response.