Scheduled Hours
37.5
Position Summary
Reports to the Manager of Financial Operations and will oversee accounts receivable and payable financial transactions, reimbursements and operations and serve as the primary backup to the Manager of Financial Operations for oversight of daily departmental non-compensation related financial operations. Position scope includes oversight of accounts payable and receivable transactions, Procard compliance, recharge center financials, non-compensation financial transaction workflow oversight and approvals.
Job Description
Primary Duties & Responsibilities:
- Provides day-to-day oversight of financial transactions, including assignment to at least one accounting assistant assuring proper coding and documentation of all expenditures.
- Responsible for system approvals of non-payroll transactions on unrestricted funds, projects, recharge centers, gift and endowment accounts, check requests, purchase orders, subcontract payments, interdepartmental invoices, travel reports and travel advances, procurement card transactions, journal entries and wire transfers. Trains and assists staff with the duties listed above.
- Serves as primary contact and manager of recharge center financials including completing rate analysis annually, checking funds and balances, overseeing billing and invoicing, etc.
- Oversees Procard use and Procard holders. Assists Manager of Financial Operations with insurance claim accounts, invoices, payments, etc.
- Maintains a thorough up-to-date knowledge of university policies and procedures, as well as Uniform Guidance cost allowability regulations. Facilitates financial processes to ensure efficient, accurate and timely completion of all transactions by self and staff.
- Participates in budget meetings and budget preparation, as needed.
- Serves as primary backup Manager of Financial Operations for non-compensation department needs. Duties may include approving expense reports, internal service delivery charges, supplier invoices, checking funds balances and budgets, completing accounting adjustments and journals, etc.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions.
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Business Operations, Financial Transactions, Monthly Reconciliations
Grade
G10
Salary Range
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.