The Role and What You’ll Do: 

The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities. 

• Manage a Senior Executive’s calendar, including scheduling, and confirming meetings and conference calls  

• Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation 

• Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs 

• Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members 

• Handle expense reports, authorizations, and approvals in accordance with company policies and procedures 

• Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency 

• Liaise with internal and external stakeholders, including clients and business associates, at all levels 

• Maintain organized filing system to ensure efficient document management 

• Gather, compile, and analyze information for letters, reports, presentations, and other executive communications 

• Support special projects as needed 

• Partner with Senior Executives to travel to onsite events and On Location offices  

Requirements: 

• Bachelor’s Degree  

• Excellent organizational and time management skills, with attention to detail 

• Strong written and verbal communication skills, including drafting messages, note-taking, action item tracking, and follow-through 

• Ability to work under pressure in a dynamic, fast-paced environment 

• Quick learner with the ability to adapt to new tasks, systems, and changing priorities 

• High level of discretion in handling confidential information 

• This role requires travel and flexibility to adjust to changing plans as needed 

Preferred Qualifications: 

• Previous relevant administrative experience is strongly recommended 

• Strong interpersonal skills and ability to build rapport quickly 

• Proven experience in managing multiple tasks and meeting deadlines with accuracy 

• A proactive, customer service-oriented mindset, with a strong sense of teamwork 

• Demonstrated professionalism and strong professional etiquette 

• Ability to adjust to changing priorities and schedules with ease