Job Title: Executive Assistant

Contract Type: Permanent

Location: Warsaw

Department: Senior Management

Summary of our opportunity

This is an EA role supporting senior Directors in London and Europe depending on when there is an interim need for cover and support.  The Global EA team consists of 40 employees situated between London, Europe, Middle East, Asia Pacific and North America.  EAs work together supporting senior Directors across the business and onboard new joiners. Everyone is capable, experienced and has a strong connection to the company, within the EA team and the business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses and business support. EAs co-ordinate with an external travel company to organise travel.

You will work in a hybrid model which includes 3 days working from the office and 2 days working from home.

Primary responsibilities for this role include (but are not limited to):

• Extensive calendar management, coordinating schedules, internal and external calls and meetings
• Arranging national and international travel and itineraries
• Organising team and business area events including lunches and dinners
• Business assistance including formatting and working on documents, spreadsheets and presentations
• Extensive email, video conference (MS Teams) and phone liaison externally and internally
• General EA duties including completing expenses, onboarding new joiners and taking actions
• System and data management support including updating the HR system with absence and holidays, updating contacts and system filing

Key Requirements/ Qualifications

Demonstrable extensive EA experience supporting at Senior Management/Managing Director level working within banking, financial services, or commercial industry. 

Technical

• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
• Fluent written and verbal English

Personal Attributes

• Excellent organisational skills, flexibility, and ability to multitask
• Ability to work independently, effectively and remain calm under pressure
• Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
• Accuracy and attention to detail whilst working to meet strict deadlines
• Complete understanding of confidentiality issues and use of discretion
• Reliable, trustworthy and respected
• Professional and a quick learner

Our Global Benefits Framework is centred around these 3 key attributes:

• Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.
• Inclusivity – Fit for purpose and competitive, no matter who or where you are.
• Longevity – Long Term and sustainable in design.

Why ICG?

ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years' history and today we manage $82.1bn* of assets and invest across the capital structure. The firm employs over 575 people in 16 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments.

To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.

Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow.

For three decades we have been constantly striving for excellence in all aspects of our business. Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for.

We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.

ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.