JOB PURPOSE

To provide administrative support to the Health, Safety and Environment department and to carry out a number of tasks with excellent customer service along with a proactive work ethic in order to ensure the administrative function is professional, queries are efficiently resolved, and deadlines are met.

Key Tasks

• Scanning, managing, and filing of Health, Safety and Environment related documentation.
• Working with the company's, site management and representatives to produce inspections and documentation.
• Promoting a good Health and Safety culture at all times.
• To ensure that all work activities are in line with the Company Health & Safety policies/standards at all times.
• Organising training and liaising with management to ensure any training is fully attended.
• Ordering of new first aid equipment, Spill kit contents, PPE, and any other required equipment
• Distributing across sites, first aid equipment, spill kit contents and PPE, as required.
• Managing controlled documents through Q Pulse system.
• Manage DSE, COSHH, Risk Assessment and relevant documentation. To assist where required.
• Assisting in planned fire evacuations across all sites as per planned schedule.
• Collecting environment/recycling information and creating reports using Excel
• Taking relevant notes from meetings
• Creating minutes from relevant meetings for the Health & Safety Department
• Conducting weekly and monthly Health and Safety checks.
• Undertaking site inductions for employees and visitors to comply with Alloga UK’s safety policies.
• Creating a range of reports.
• Monitoring and using the Prime system for all accidents and incidents including reporting.
• Creating weekly reports and sending to relevant departments or individuals.
• Communicating effectively with all other departments
• To ensure that all accidents and near misses are reported immediately to the Line Manager
• To ensure that all department activity is performed in accordance with company procedures.
• To carry out any reasonable request from senior management as required and according to business needs commensurate with training and experience necessary to complete such a request in a competent manner.
• Comply with all applicable Standard Operating Procedures and Training Manuals in order to ensure activities are performed in compliance with relevant requirements of GDP, GMP (as applicable) and any ISO certifications held by the company.

Competencies

• Communication

Personal Attributes

• Flexible approach to work
• Able to plan and prioritise effectively
• Conscientious, committed to performance improvement
• Uses initiative and judgement effectively to make correct decisions
• Attention to detail

Knowledge, Skills and Experience Required

• Sound Knowledge of GDP
• Trained in all relevant SOP’s in 3 months
• Working knowledge of all aspects of MS Office (particularly Word & Excel).
• Working knowledge of the PRIME system
• Held or working towards IOSH Managing Safely

Key Working Relationships

• Supervisors / Managers
• All departments

Limits of Authority

• Not applicable

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Alloga UK, is one of the country’s leading healthcare pre-wholesaling and contract logistics companies

Alloga UK provides supply chain solutions to the healthcare industry, offering specialist storage, fulfilment and distribution services for pharmaceutical, healthcare, medical device, veterinary and consumer product manufacturing companies. 

What Cencora offers

​Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated Companies

Affiliated Companies: Alliance Healthcare Management Services Limited

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [email protected]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned