Scheduled Hours
40
Position Summary
Assists program director in managing the operational and administrative management of resident/fellowship training program(s) and continually assesses and directs a wide range of responsibilities including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues including managing internal and external program relations.
Job Description
Primary Duties & Responsibilities:
- Provides support and meets regularly with the Program Director or designee concerning office management issues, activities and the status of projects through all phases of the program(s).
- Identifies and evaluates methods of improving workflow and cost effectiveness and makes recommendations for improvements.
- Understands, interprets and informs of policies and policy changes of the program(s), the division, department, University, hospitals, external entities and ensures compliance with program(s).
- Collects and organizes data for use in reports requested by various committees/groups as required.
- Maintains various databases and files.
- Organizes and attends program lectures, conferences, retreats, seminars, orientations, recruitment, graduation, as well as various meetings involved with supporting the program(s); and prepares and distributes materials, develops itineraries, invitations and advertisements for these events. Assists with providing lodging and expense reports as necessary.
- Participates in oversight for various budgets, purchasing and procurement for program funds to ensure appropriate spending and budget management.
- Tracks, reports and ensures compliance with procedures regarding licensing, moonlighting, monitoring duty hours, annual contracts and initial and re-credentialing of trainees.
- Manages the evaluative processes of the trainees, faculty, program and rotations.
- Performs all Match responsibilities and corresponds with newly matched trainees about requirements and process for appointment in conjunction with the GME office and/or the division administration office. Collaborates with program director to determine program quota, entry of rank list and certification, and distribution of offer letters.
- Acts as a liaison between trainees and hospital administration, when necessary, as well as between residents, fellows, staff and faculty on various program issues.
- Establishes relationships and acts as a liaison to other hospitals, internal departments and divisions regarding recruitment orientation, annual program Affiliation Agreements and external rotations.
- Assists chief residents and leadership with program development and implementation.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (2 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Training Administrators of Graduate Medical Education (TAGME) Certification.
- Experience with residency management software; platforms include New Innovations, ERAS, NRMP, Thalamus, and myTIPreport.
- Comprehensive and detailed understanding of national accreditation policies.
Preferred Qualifications
Education:
Bachelor's degree
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
Educational Or Academic Setting (2 Years)
Skills:
Accreditation Standards, Computer Literacy, Critical Thinking, Database Management, Detail-Oriented, Graduate Medical Education (GME), Healthcare Policies, Independent Judgment, Interpersonal Communication, Medical Policy, Microsoft Office, Multitasking, Oral Communications, Personal Initiative, Problem Solving, Professional Judgement, Residency Programs, Software Management, Sound Judgment, Spreadsheet Management, Task-Oriented, Time Management, Word Proccessing, Working Independently, Written Communication
Grade
G10
Salary Range
$49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.