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JLL PDS Mumbai - Assistant Project Lead Position

• Position: Assistant Project Lead – Planning, Documentation & Project Controls.

• Department: Project & Development Services (PDS) – Project Management Consultancy.

• Location: On Site.

• Reporting To: Project Lead / Senior Project Lead.

 

Role Purpose

Serve as project controls specialist for comprehensive project planning, schedule management, and documentation control. Ensure adherence to time, cost, quality, scope, safety, and compliance standards per JLL PDS guidelines. Support project governance across all phases from Initiate to closeout.

 

Key Responsibilities

Planning & Scheduling

• Develop and maintain integrated Master Project Schedules using MS Project.

• Prepare baseline schedules with detailed WBS and activity relationships (FS/SS/FF).

• Creating and micro schedules for contractors with weekly tracking.

• Analyze deviations and prepare recovery plans and catch-up strategies.

• Coordinate with design consultants, vendors, and contractors for realistic planning inputs.

• Conduct schedule health checks and ensure baseline adherence.

• Resource and cost loading into schedules were required.

Project Controls & Performance Management

• Establish project control systems aligned with JLL governance.

• Track progress across time, cost, quality, risk, and HSE parameters.

• Maintain Earned Value Management parameters (PV, EV, AC, SPI, CPI, SV, CV).

• Monitor project KPIs and flag slippages proactively.

• Ensure proper change management including Change Requests and Variation Orders.

• Prepare trend analysis and early warning reports.

Documentation Control & Governance

• Act as Documentation Controller for entire project lifecycle.

• Set up structured Document Management Systems.

• Maintain logs for RFIs, submittals, method statements, drawings, MOMs, site instructions, NCRs.

• Control distribution of latest drawings and specifications to all stakeholders.

• Maintain document numbering systems and track revisions.

• Ensure audit readiness and JLL PMS compliance.

Project Reporting & MIS

• Prepare Daily Progress Reports (DPRs) and weekly site progress reports (WPRs).

• Create comprehensive Monthly Progress Reports including schedule progress, photos, quality reports, HSE statistics.

• Develop and maintain Action Item Trackers across design, procurement, and execution phases.

• Coordinate client presentations on project performance.

• Prepare cost and procurement updates with key risks and action trackers.

Coordination & Communication

• Facilitate planning meetings, design coordination meetings, contractor reviews.

• Work closely with the client, design consultants, contractor teams, cost managers, and site execution teams Act as central communication point for schedule and documentation matters.

• Track dependencies and ensuring inter-departmental alignment.

Contract & Procurement Support

• Assist in preparing project procurement schedules.

• Review contractor schedules for feasibility and compliance.

• Participate in delay analysis and extension of time (EoT) evaluations.

• Support cost consultants in validating progress-based RA Bills.

• Maintain contract deliverables tracker.

Quality, HSE & Compliance

• Integrate QMS and HSE milestones into schedules.

• Maintain checklists for quality documentation.

• Ensure closure of NCRs, CARs, and quality observations.

• Align documentation with JLL governance.

Risk Management & Project Closeout

• Maintain comprehensive Risk Register with updated mitigation plans.

• Conduct risk assessments and highlight critical path issues.

• Prepare closeout documentation (as-built drawings, O&M manuals, snag lists).

• Assist in project completion reports and handover to client ops/FM team.

Required Qualifications & Technical Skills

• Education: B. Tech/B.E. in Civil and NICMAR Background preferred.

• Experience: 2-5 years in project planning, documentation control, or project controls.

• Project Experience: Industrial & Warehousing and infrastructure projects.

• Advanced proficiency in Primavera P6/MS Project.

• Strong knowledge of project planning, WBS creation, CPM, baseline management.

• Expertise in document management tools.

• Understanding of contracting models.

• Proficiency in engineering drawings (Civil, MEP, Architecture).

• Knowledge of EVM, delay analysis, risk management.

• Understanding of statutory approvals and construction processes.

Core Competencies

• Excellent communication and interpersonal skills.

• Highly disciplined, detail-oriented, and process-driven approach.

• Problem-solving mindset with proactive thinking.

• Ability to handle multiple stakeholders effectively.

• Strong follow-up and accountability practices.

Key Deliverables

• Baseline schedules with monthly updates.

• Daily and Weekly progress reports and project dashboards.

• Updated Document Management System with controlled documents.

• Comprehensive risk registers with mitigation plans.

• Project controls reporting and Complete project lifecycle documentation.

• Client satisfaction through structured, timely reporting and governance.

Location:

On-site –Mumbai, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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