POSITION: Accounting Clerk 

DEPARTMENT: Finance  

REPORTS TO: Accounting Manager 

FLSA STATUS: Non-Exempt (Part-Time) 

Summary 

 ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a part-time Accounting Clerk for ASM/Adventist Health Arena. Under the general direction of the Director of Finance this position is responsible for data entry, bill payments and tracking, posting daily sales, and producing daily reports for the Adventist Health Arena, Bob Hope Theatre, Oak Park Ice Rink, Stockton Marina and Stockton Ballpark.  This position also includes responsibilities of processing purchase orders, processing accounts payable, recording settlements and cash receipts, preparing bank deposits as needed, and assisting with payroll processing. 

Essential Duties and Responsibilities 

 Include the following. Other duties may be assigned. 

• Assist the Finance Department in its day-to-day activities.  

• Key data into accounting software for A/P, A/R, payroll, and general journal entries. 

• Coding and posting vendor invoices, billing and distributing invoices.  

• Process Purchase Orders and follow ASM Procurement Policy 

• Record customer payments; checks, cash, and/or credit card transactions 

• Organizes and maintains filing system; files correspondence and other accounting records. 

• Carries out responsibilities in accordance with ASM's policies and procedures. 

• Assist accounting staff with administrative duties as necessary 

• Copying, filing, scanning materials 

• Prepare customer invoices for mailing 

• Prepare A/P checks for mailing 

• Assists in the upload of venue information to ASM databases. 

• Prepare accounts payable checks and match with corresponding invoice and purchase request forms.  

• Communicates with Director of Finance about status of projects, workload and concerns in the department daily. 

• Monday through Friday office hours with potential weekends, evenings and holidays as needed during special events 

• Assist Director of Finance as needed. 

• All other duties as assigned. 

Additional Responsibilities 

•  Reconcile assigned general ledger accounts 

• Assist Accounting Manager and Director of Finance in preparation of monthly financial statements. 

• Perform bank reconciliation. 

• Audits receipts and disbursements to ensure accuracy for public shows and resolves credit card charge backs. 

• Completes assigned sections of the monthly close by the specified deadline. 

• Assists in the preparation of public show statements and city amusement tax returns. 

• Assist in the preparation of audit schedules. 

Qualifications  

 Must be able to multitask, work independently and pay close attention to detail. Organize and prioritize work to meet deadlines. Work effectively under pressure and produce accurate results. Computer literate in Word and Excel. Experience in accounting, preferably using Microsoft Dynamics 365 (D365) software. Excellent customer service is essential. 

Education and/or Experience         

  Associate Degree or higher in accounting, business or finance preferred or equivalent accounting experience. Must pass a clean background and credit check. 

Physical Demands 

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. 

Compensation: $22.00 per hour. 

Note 

The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. 

To Apply