Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

We are currently searching for a Division Operations Coordinator. This role is to provide DEA with a part-time coordinator to assist in several critical functions and tasks, including, but not limited to, coordinating DEA projects and project teams; serving as a DEA OD central POC to process and manage requests for action as well as general information and reports; serving as the POC for DEA-wide activities in collaboration with counterparts within DEA; developing and maintaining best practices, guidance and infrastructure; providing DEA program and technical support and providing feedback on policies and procedures; working with NCATS Office of Communication to ensure DEA information is up to date on the website and providing input, analysis, and feedback on DEA operations. This is a full-time remote position supporting the NIH office in Bethesda, MD.

• Use day-to-day observations and analysis of work processes to evaluate program operations; anticipate potential problems; identify existing problems and inefficiency; develop recommended solutions.

• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.

• Gather and analyze information about processes and programs.

• Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.

• Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization’s strategic plans.

• Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.

• Organize, coordinate, and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.

• Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.

• Develops, maintains, and updates documentation, databases and spreadsheets for personnel, budget, and travel actions.

• Prepares inventory and purchase requests and assists with property management.

#SOAR

What You Will Need:

• Bachelor’s degree OR Associate degree plus TWO (2) years of additional experience OR High Diploma plus FOUR (4) years of additional experience in lieu of a Bachelor’s.

• A minimum of FOUR (4) years of experience in in Administration, General Business, Project Coordination, or similar setting experience.   

• Experience in extramural operations.

• Proficient in Microsoft Office Suite.

What Would Be Nice To Have:

• Master’s Certificate in Government Contracting preferred.

• Previous experience with the National Institute of Health (NIH).

The annual salary range for this position is $75,800.00-$113,600.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.