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Job Type:

Employee

Duration in Months (for fixed-term jobs):

12

Job Family:

Human Resources Operations

# of Open Positions:

1

Faculty/Service - Department:

Student Affairs, Human Resources

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

October 17, 2024

Applications must be received BEFORE:

October 28, 2024

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$62,218.00 - $78,589.00

About Student Affairs :

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose:

Performs day-to-day activities related to the administration of human resources and provides advice to management in support of objectives. Provides comprehensive human resource leadership, planning, coordination, and execution to ensure proper and efficient management of human resources for the sector.

In this role, your responsibilities will include:

• Human Resources Students: Develop and executes an operational plan for the sector’s student staffing needs designed to effectively manage priorities, requirements, timelines, financial imperatives and the adherence to policies and procedures, in particular the CUPE collective agreements, the University’s policies as they relate to student employment and employment regulations.
• Human Resources Staff: Act as resource person for the sector with regards to inquiries related to human resources management to interpret collective agreements and policies, explain procedures, and facilitate processes. Perform activities related to recruitment and staffing in accordance with collective agreements and University policies. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover.
• Payroll: Initiate steps for remuneration of employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay. Verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.
• Recruitment and Selection: Coordinate all aspects pertaining to the posting and selection process in accordance with relevant human resources policy and procedures and collective agreements.
• Collective Agreements: Act as a resource person for the application of collective agreements as well as provincial and University regulations.
• Work-Study Program: Administer the program for the sector, advise managers of procedures, propose hiring scenarios, initiate steps for remuneration of employees and maintain job profiles.
• Project Management: Plan and manage assigned projects. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders.
• Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, to provide recommendations to managers and to support long term resources planning.
• Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
• Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.
• Supervision of others: May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.

What you will bring:

• Advanced knowledge of human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• 3 years of demonstrated experience in a similar role
• Experience in interpreting, explaining and applying policies and regulations      
• Experience working in a unionized environment and in interpreting collective agreements
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in preparing reports         
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills
• Strong organizational skills
• High level of discretion
• Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.