Executive Assistant

Join us as an Executive Assistant to play a crucial frontline role that will make the most of your technical expertise.   

Where you can make an impact:

General Insurance is a leading provider of insurance products and services – focused on helping to manage risk for commercial and personal customers. We offer a broad range of products through a diversified, multi-channel distribution network, including one of the world’s most far-reaching property casualty networks.

As a contributor at AIG you are the one the clients turn to in times of need. You act with speed, composure, compassion and knowledge to solve problems and the work you do every day is the heart of AIG’s business.

The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform clerical, administrative, and general office duties requiring advanced skills and significant experience.

How you will create an impact:

• Heavy calendar management using Microsoft Outlook, booking meetings and maintaining the Executive's calendar; will provide Executive's daily schedule and the weekly team schedule.
• Flawless execution of both domestic and international travel arrangements on a regular basis.
• Manage day to day office tasks including registering visitors, preparing agendas etc.
• Taking accurate phone messages and preparing correspondence; such correspondence may be of a confidential nature.
• Coordinate all IT issues for the Executive including arranging for help desk support and systems related matters.
• Book conference and team rooms for department, which include set-up and breakdown services (catering, equipment, etc.) for internal or client/broker meetings and/or presentations.
• Set up new or transfer hires by ensuring all systems/applications needed are up and running on start-date.
• Manage supply inventory and supply ordering as necessary.
• Prepare Expenses and submit for review and approval in Concur
• Prepare invoices through SAP

What you'll need to succeed:

• Prior Executive Assistant experience supporting senior level management and ability to work with management at all levels and across departments 
• Prior experience managing complex calendars and coordinating travel arrangements internationally and domestically
• Must be a self-starter and take initiative
• Excellent verbal and written communication skills and the ability to demonstrate prior experience supporting senior level staff such as product line executives, CFO’s and similar C-suite level staff
• Proficiency in Microsoft office products
• Proficiency in Sales Force preferred
• Must have strong interpersonal, organizational skills and be detail oriented 
• Maintain discretion and project professional demeanor

For positions based in New York City, the base salary range is $48,000 - 57,000. In addition, the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. We’re proud to offer a range of competitive benefits, a summary of which can be viewed here: AIG Benefits Overview.

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Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of belonging

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through our flexible work arrangements, diversity and inclusion learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The diversity of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to [email protected].  

AS - Administrative Support

Estimated Travel Percentage (%): No Travel

Relocation Provided: No

National Union Fire Insurance Company of Pittsburgh, Pa.