The role

The Office of General Counsel (OGC) is seeking to recruit an experienced Assistant to provide high level support to David Landy (General Counsel), and Bryony Dewar-Leahy(General Counsel).

This is a full-time opportunity and would suit a proactive and driven individual with experience in opening and managing files (including probity and restricted files), excellent organisational and administration skills, an eye for detail and an interest in undertaking a variety of tasks autonomously and with minimal supervision.

Key responsibilities

In this varied and busy role you will be responsible for:

• the administration of probity and restricted files including responding to queries;
• maintaining and administering the Sensitive Matters Register;
• preparing and filing OGC documents;
• preparing and assisting with OGC publications;
• managing requests for documents held in safe custody and the maintenance of safe custody records;
• general secretarial duties including diary management, handling phone calls/voicemail, and travel.

Skills & Experience

To be successful in this role, you will have:

• solid legal secretarial experience;
• experience in matter opening and a good knowledge of information barriers;
• strong attention to detail and excellent organisational abilities;
• advanced skills in Word, Outlook and Aderant (or other practice management software is highly desirable);
• a proactive, flexible and adaptable attitude;
• experience using InTapp (highly desirable);
• the ability to work under pressure and be able to prioritise urgency of work; and
• a flexible approach to providing assistance out of core business hours from time to time.

Efficiency, initiative and a passion to learn are key and candidates seeking a varied and challenging opportunity are encouraged to apply. Training will be provided. 

The Risk Management team

The Risk Management Team formulates and implements policies and procedures to minimise risk to the firm. This includes policies of relevance to the day to day management of legal matters such as conflicts, engagement and matter management. However it also includes advising on wider risk issues such as business continuity and crisis management, work health and safety and other compliance issues. The group also manages any claims that may be made against the firm and all of the firm's overall insurance requirements including professional indemnity, salary continuance, workers' compensation and travel insurance.

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How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Nicole St John, (02) 9353 4928

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.