Overview:

• Full-time/Part-time (0.8 – 1.0 FTE negotiable), Continuing position

• Salary Level HEW 6 ($89,386 - $96,756 p.a.) + 17% Superannuation and Flexible Working Arrangements

• Based at the Melbourne CBD campus, and hybrid ways of working

About You
Come and join the Governance, Legal and Strategic Operations team in supporting the University to achieve its strategic objectives as an Executive Assistant to the Executive Director and administrative support to the wider team. We live the RMIT values every day and enjoy a collegial, fun and positive working environment. The Executive Assistant is a service-focused, first point of contact for people in the Governance, Legal and Strategic Operations team and people who engage with the team.

With a friendly, positive attitude and a willingness to get things done, the Executive Assistant has a high level of technological literacy and supports the team in a wide range of administrative functions. Catering to the needs of a contemporary, dynamic team, the Executive Assistant uses their superior communication and interpersonal skills to assist the team to deliver high quality service and advice to stakeholders within RMIT in a timely and customer focused manner.

To be successful in this position, you’ll have:

• Demonstrated experience working in a customer-focused team environment with a proven ability to work collaboratively with multiple stakeholders from a range of experience levels.

• Demonstrated substantial experience working in administration and in an office environment with a proven ability to develop efficient systems and processes using contemporary technological tools.

• High level of computer literacy and ability to administer and maintain electronic systems and workflows (including experience with Office 365, including SharePoint, Word, and Excel) and the ability to adapt to changing technological needs and environments.

• Excellent communication, interpersonal and time management skills.

• Demonstrated ability to work autonomously and within a fast-moving team environment.

• Proven ability to operate with a high level of confidentiality.

• Positive, friendly, can-do attitude.  

• Previous experience relating to process management, systems administration, and the areas of the Key Accountabilities.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Governance, Legal and Strategic Operations Group

The Governance, Legal and Strategic Operations group is responsible for the administration of governance, legal services, enterprise compliance, policy and contract management, privacy compliance and central complaints and investigations. We support all areas of the University. We are committed to: 

• Providing high quality service and advice that is aligned and responsive to the strategic ambition of RMIT; 

• A high level of customer service which means getting to know the different areas of the University we service and tailoring advice to meet their needs; 

• Assisting RMIT achieve its strategic objectives by working collaboratively with our University colleagues to help them achieve their objectives; 

• Developing and maintaining relationships with subject matter experts within and outside of RMIT to ensure appropriate additional expertise is available when required. 

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Briony Lewis, Executive Director Governance, Legal & Strategic Operations via email [email protected]   

Position Description – Executive Assistant

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page.

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Applications Close:

22 Aug 2024 11.59 pm