• Future Students

• Full-time permanent opportunity 

• Base salary will range from: $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)

• Strong commitment and action toward a diverse and inclusive workforce 

• Based predominately at our vibrant and picturesque St Lucia Campus 

About This Opportunity  

As a Future Students Division Administrative Officer, you will provide essential administrative support to the Director and contribute to the overall success of the team. Your responsibilities will include managing day-to-day operations, liaising with stakeholders, preparing budgets and reports, and resolving issues. You will play a vital role in supporting the division's efforts to attract high-quality National and International students and contribute to UQ's global strategy.

Duties and responsibilities:

• Executive Support: Provide comprehensive administrative support to the Director, managing their schedule, correspondence, and travel arrangements.

• Operational Coordination: Coordinate meetings, planning sessions, and internal/external stakeholder communications.

• Financial Management: Reconcile travel expenses, process requisitions, and manage office finances.

• HR Support: Assist with HR-related tasks and ensure compliance with policies.

• Team Support: Provide administrative assistance to the Future Students Team and support cross-team projects as needed.

• Office Management: Maintain a well-organized office, manage records, and order stationery.

• Problem-Solving and Decision-Making: Exercise discretion to redirect inquiries and resolve administrative issues.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact.
 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On-site Parking from $5.75 a day

• On campus childcare options

• Salary packaging options
   

About You:

We are seeking a motivated, organised and experienced Executive Assistant to provide a high level of executive assistance and administrative support to the Director, Future Students and Admissions. Candidates require previous administrative, executive support or secretarial experience; excellent interpersonal and written communication skills and the ability to prioritise their own workload and work independently to meet deadlines.

The selection criteria:

• Completion of an undergraduate degree or completion of an equivalent combination of relevant experience and/or education/training;

• Demonstrated experience in the techniques of high level diary, email and travel management within a busy and complex organisation;

• High level of accuracy and attention to detail and proven ability to use initiative to identify solutions;

• Highly skilled in utilizing computer software across various platforms, including Microsoft Office Suite and web-based tools.

• Excellent organisational skills including the ability to prioritise and meet deadlines;

• Demonstrated understanding of financial processes and ability to process invoices for payment and reconcile budgets.

• Excellent interpersonal skills including the ability to communicate effectively with diverse groups within and external to the Division

• Experience in the international education sector at tertiary level.

• Broad knowledge of The University of Queensland policies and procedures including experience with UniFi and Sinet.

The successful candidate may be required to complete a number of pre-employment checks, including; right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.  

 Questions?  

To discuss this role please contact Jogvan Klein via email: [email protected]

For application queries, please contact [email protected] stating the job reference number in the subject line.  

Want to Apply?  

All applicants must upload the following documents in order for your application to be considered: 

• Cover letter summarising how your background aligns to the ‘Selection Criteria’   

• Resume  

 
Other Information  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments. 

Applications close 5 September 2024 at 11.00pm AEST (R- 42311). Please note that interviews have been tentatively scheduled for week commencing  09/09/2024.