The Planning & Scheduling Supervisor leads a team of Planners and Schedulers within the Maintenance & Reliability Department of the Cape Town Refinery. The role manages the critical plan and schedule for routine planned maintenance, field projects (including small construction) and break-in work. The Supervisor has Subject Matter Expertise (SME) to coach and guide the team, ability to engagement with stakeholders inside and outside the fence (Consultants, OEM Equipment suppliers & 3rd party vendors) and the ability to flexibly adjust priorities depending on emergency works requests and resources available. A Technical knowledge of Refineries as well as Planning and projects understanding will equip this leader to line up the work with a challenging workload.
The Supervisor reports to the Lead, Planning, Scheduling & Warehouse and must anchor the Planning space while successfully managing the demands of key stakeholders such as Operations, Other Maintenance departments as well as Senior Management and Safety.
We look forward to hearing from suitably experienced and qualified candidates preferably with similar experience in Refineries, Petrochem or other heavy industry facilities.

Introduction

Long Cycle(Projects and on-stream)

Short Cycle (Routine work)

Leadership & Supervision

Introduction

Directs and controls the Planning and Scheduling Team to ensure that all planning and scheduling activities related to routine maintenance and Reliability & Maintenance projects (Replace in Kind, Engineering Works Requests, Integrity Threat Repair, On Stream Inspection, On Stream Turnaround & Inspection) are planned and scheduled to support execution in line with operational needs and Project Manager’s requirements. Is responsible for reviewing and identifying cost saving opportunities to meet or beat the annual maintenance budget of approx. R400MM.

Short Cycle Planning (Routine Work)

Is part of the YTT (Yesterday/Today/Tomorrow) daily meetings for the schedule attainment through the management of KPIs (Key Performance Indicators), EWOs (Emergency Work Orders) and Backlogs. Leads and provides direction of the re-prioritization of work to minimize the effect of schedule break-ins. Reviews the refinery consolidated long-term schedule and align the priorities and resources with the stakeholders. Communicates progress timeously to stakeholders. Leads and coordinates the work activities with the Planners to ensure that all services required for the execution of work are built into lookahead plans and schedules. Plans to be developed ahead of time (4 weeks, 4 months) that ensures the efficient utilization of resources and cost management. Builds strategic relationships with internal and external stakeholders to improve integration in supporting the work process. Identifies opportunities and drive improvements that result in efficient workflow and execution based on data of trends and KPI’s. Review and recommend improvements of the work process and amend procedures as required. Reponsible for review and updated maintenance work packs. Reviews the cost related to maintenance and present data that supports repair/replace options for key equipment.  

Long Cycle Planning (Projects, onstream turnarounds and R&M Capital projects)

Lead and direct the Lead Schedulers in prioritizing projects with Operations and the discipline Lead’s, and with the Area Maintenance Leads and Maintenance Specialist, develop the in scope cost and schedule. Accountable for the P6 plan and schedule development where required through the Lead Schedulers including on-stream T&I’s repair recommendations and RIK’s and small maintenance capital projects.

Leadership & Supervision:

Exhibits strong leadership skills to optimize team performance. Identify team gaps, upskill, and develop succession plans that support business requirements. Gives pin-pointed feedback to the supporting R&M department Leads that supports work process functionality. Manages individual performance through the Company Performance Management Process (PMP),

Executes Loss Prevention System (LPS) Supervisor Stewardship functions, which includes Loss Prevention Self-Assessment (LPSA) audits, Loss Prevention Observations (LPO), Loss Investigations (LI) and Near Loss Investigations (NLI). Fosters and promotes Incident & Injury Free (IIF) behaviors within the team to achieve the Refinery vision.

It is a requirement of this position to hold, and therefore accept, an appropriate appointment in terms of the Occupational Health and Safety Act No 85 of 1993 (‘OHSA”), in terms of which you will assist your Departmental Manager / Head in the execution of the duties and responsibilities, as contemplated in section 8 of the OHSA (or any amendments from time to time).

Preferred Professional Qualification and Certifications: 

• Tertiary qualification in Engineering
• Post Graduate Qualification in Project Management or similar
• Business Administration / Commercial Qualification advantageous.
• Active Planning & Scheduling certification advantageous

Work Experience:  8 - 10 years of Petrochemical or Manufacturing industry

• Petro-Chemical Planning & Scheduling experience, preferably in SAP PM and Primavera (P6)
• Practical experience of work methods, procedures related to planning and maintenance
• Supervisory experience

Knowledge and skills:

• Strong analytical, troubleshooting, and decision-making skills
• Strong communication skills
• Solid knowledge of safe work practices applicable to Hazardous installations
• Solid understanding and application of Loss Prevention System (LPS)
• Working knowledge of Occupational Health, and Safety (OHS) Act and regulations.
• Proven ability to supervise, train and coach Planners and Schedulers
• In-depth knowledge of SAP Plant Maintenance (PM) module and Primavera (P6) as planning and scheduling tools
• Knowledge of other Inspection and Turnaround software packages and their link to SAP PM e.g. APM and STO Planner
• High proficiency in MS Excel
• Understanding of Petro-chemical plant and equipment
• Ability to read drawings

Application deadline:

26 October 2024