About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.  

Required Documents to Apply:

The Assistant Registrar is instrumental in supporting the development and implementation of Art Bridges’ Partner Loan Network program. This role involves coordinating various aspects of artwork loans including scheduling, logistics, communications, insurance, and data management. The Assistant Registrar, Partner Loan Network will work closely with the Director of Collections and Exhibitions, Partner Loan Network Manager, Partner Loan Network project coordinator, the curatorial team, and outside stakeholders to ensure the smooth operation and success of projects in their portfolio, playing a key role in fostering collection sharing and collaborative partnership building.

Job Description:

Position: Assistant Registrar
Reports to: Head Registrar
Location: Bentonville, Arkansas
Salary range: $49,600 - $60,000

About Art Bridges Foundation

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, collection loans, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

About the Position

The Assistant Registrar is instrumental in supporting the development and implementation of Art Bridges’ Partner Loan Network program. This role involves coordinating various aspects of artwork loans including scheduling, logistics, communications, insurance, and data management. The Assistant Registrar, Partner Loan Network will work closely with the Director of Collections and Exhibitions, Partner Loan Network Manager, Partner Loan Network project coordinator, the curatorial team, and outside stakeholders to ensure the smooth operation and success of projects in their portfolio, playing a key role in fostering collection sharing and collaborative partnership building.

Responsibilities

• Coordinate artwork crating, packing, and shipping logistics for Partner Loan Network
• Prepare materials for external use, such as crate lists, packing notes, and handling instructions
• Arrange insurance coverage for object loans
• Execute and review Lender and Borrower loan agreements
• Develop, communicate, and track project budgets
• Code and submit invoices for project related activities
• Travel independently to courier artworks and oversee artwork installations and deinstallation
• Condition report artworks
• Review facility reports and make recommendations for potential loans
• Review and approve venue layouts and security arrangements
• Organize and maintain loan documents and materials including contracts, loan agreements, dockets, and materials for partner use
• Manage and update data entry in The Museum System (TMS)
• Update and maintain the Partner Loan Network master checklist and schedule
• Manage and update projects in Asana
• Collaborate with internal and external colleagues to assemble and disseminate loan materials and reports
• Attend meetings, contribute to agendas, and share project updates with stakeholders
• Assist with department interns
• Perform other duties as assigned

Attributes that Support Your Success

• Collaborative and resourceful, able to effectively work as the point person for projects and supports a positive team environment
• Excellent interpersonal and communication skills, with the ability to coordinate efforts between various departments and stakeholders
• Adaptable to change, able to shift priorities quickly and remain calm under pressure.
• Ability to self-start and manage multiple tasks in a dynamic environment
• Has a problem-solving mindset; looks for solutions rather than getting stuck on issues and approaches challenges analytically to find creative, practical resolutions
• Attentive to the needs of stakeholders and project partners, providing a positive experience
• A strong passion for the arts and a commitment to the mission of Art Bridges

Qualifications and Skills

• Bachelor’s degree in art history, museum studies, arts or business administration, communications, or equivalent degree/experience required
• 3+ years’ experience in museum registration and/or collections care required
• 2+ years’ demonstrated project management experience in a museum or gallery
• Knowledge of current museum best practices for collections care and traveling artwork
•  Documented success in exhibitions logistics coordination and meeting deadlines within fast-paced work environments
• Proficiency in Microsoft 365 is required, additional experience with Asana, TMS, Salesforce, SharePoint, and Workday preferred
• Willingness to work weekends and evenings, and adjust hours, as required
• Ability to travel domestically as needed to support loans and art exhibitions

Physical Demands and Work Environment 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical demands: Position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal and written conversation with others, and lifting/carrying up to 10 lbs. Vision abilities required by the job include close vision. 

Work environment: Work will be performed in an office environment full-time. The noise level in the work environment is typically low to moderate. Some overnight travel may be necessary on occasion.