Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:
We are currently searching for a Program Manager. This role will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases. The primary objective is to provide services and deliverables through performance of support services. This is a full-time onsite position supporting the NIH office in Bethesda, MD.

• Ensure all personnel actions are initiated and reviewed in a timely manner. Will prepare, route, and monitor onboarding and renewal packages for fellows (post-bac, post-doc/VF, summer intern), including entering PARIS actions, tracking badge processing status, initiating/renewing/terminating FPS awards, and ensuring submission of ACH forms to establish direct deposit for stipend payment, preparing and routing Special Volunteer/Guest Researcher appointment packages.

• Assist with onboarding activities for incoming personnel, including coordinating training, assisting with desk and computer set-up, and initiating, tracking, and processing reimbursement of relocation expenses where permitted. Work with the Administrative Officer (AO) to prepare, route, and track status of paperwork for Title 5 FTE positions and assist the VRC Personnel, Communications, and Support Services team with Title 42 package preparation. Meet regularly with their designated AO to review all section personnel packages and actions for the group(s) they support.

• Prepare, route, and track processing/status for all travel packages (domestic, foreign, sponsored); assist with travel arrangements via Omega/CGE; prepare required documentation for sponsored travel, including Official Duty Activity memorandum, via Ethics dashboard; report planned travel via Conference ID Request System (CIRS) ; provide appropriate supporting documentation as needed; complete and process all vouchers for reimbursement of travel expenses; coordinate with AO HPOC when issues/questions arise; input requests for approval to use government furnished equipment (laptop, iPhone) during international travel.

• Collaborate with the VRC ADMO Budget team, AOs, and CORs, Track spending; budget projections; Grants, IAAs; overall oversight; Assist with completing JFOCs, SOWs, IGCE, quotes, etc. Use AMBIS for placing occasional orders.

• Perform timekeeping duties; ensure that all leave requests, timecard approvals, and associated actions are implemented in a timely and proper manner consistent with NIH and NIAID’s latest policies and procedures.

#SOAR

What You Will Need:

• Bachelor’s Degree

• A minimum of TWO (2) years of experience.

• Executive level support experience.

• Able to provide meeting coordination and calendaring.

• Travel planning experience.

• Strong Organizational skills with accuracy and attention to detail.

• Demonstrates good judgment, particularly when managing confidential information.

• Ability to work using BOTH Microsoft Windows and Mac OS X Systems.

• Proficient with SharePoint.

What Would Be Nice To Have:

• Excellent written and communication skills with the ability to be professional, clear and accurate, both verbally and in writing.

• Knowledge of CGE, PARIS, FPS, Beacon highly desired.

• Previous experience with the National Institute of Health (NIH).

The annual salary range for this position is $65,900.00-$98,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.