Job Family:

Procurement (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

We are currently searching for a Procurement Technician to independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases (NIAID). The primary objective is to provide services and deliverables through performance of support services.  This is a full-time, on-site opportunity in Rockville, MD.  

• Assist Purchasing Agents with follow up calls to vendors to clarify various questions pertaining to invoices, ACH information, IPP invoicing issues, and discrepancies in shipments and receiving documents.
• Edit and format procurement documents, correspondence, and memos.
• Maintain all purchase order files, ensuring all documentation is included (both current and closed.) Ensure files are complete and all required documents are included (Invoices, receiving documentation, FPDS record for all modifications (administrative/closeout), FTE confirmed received emails, PRISM Closeout documentation, NVision ACQ 40 Report, Funding Approvals, all communications containing pertinent information, CPARs final contract report (if applicable).
• Check submitted documents for completeness and compliance with regulations and policies, ensure that all files are complete and in order and final payment has been made before closing out.
• Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
• Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
• Run Invoice on Hold reports daily to ensure invoices are paid timely.
• Document file procurement in purchase orders and purchasing files with receiving documentation,
• Perform purchase order closeout by ensuring final payment is made and all files are complete

What You Will Need:

• Minimum of a High school Diploma with THREE (3) years of experience OR an associate degree with at least ONE (1) year of additional experience.
• Assist Purchasing Agents with follow up calls to vendors to clarify various questions pertaining to invoices, ACH information, IPP invoicing issues, and discrepancies in shipments and receiving documents.
• Edit and format procurement documents, correspondence, and memos.
• Maintain all purchase order files, ensuring all documentation is included (both current and closed.)

What Would Be Nice To Have:

• Deliverable review and acceptance
• Invoice management
• Provide timely, professional customer service through communications that are clear, concise, correct, and positive in tone.
• MS Office

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.