24WD80414

Senior Hotel Sourcing Manager

Position overview: 

You will locate, negotiate, and contract hotels in appropriate destinations for meetings and events, providing additional ad-hoc meeting planning support. You have an expert level knowledge of the leading convention and event destinations, with a comprehensive understanding of the major hotel brands and how they help achieve our overarching goals.

You will report into the Manager, Hotel Sourcing & Contracting. The role can be based anywhere in EMEA but regular travel to our Munich and Barcelona offices is required.

We offer both hybrid and remote working options to our employees.

Responsibilities:

• Develop strategy for hotel identification for meetings ranging from 10 to 12,000 people and budgets ranging from $20K to $8M
• Manage the RFP process to secure appropriate room blocks, logistical needs, and pricing from hotels and suppliers through our proposals management system (Cvent) and other avenues
• Create proposal overviews that provide strategic hotel bids sourced through our proposals management system. In tandem, provide recommendations that guide internal clients in making the best selection to achieve their business objectives and advising on contractual responsibilities
• Be a single contact for all questions related to RFP responses from hotel management.
• Communicate results to suppliers ensuring business relationships are maintained.
• Negotiate hotel pricing, maximizing cost savings and protecting the interests of the company with risk mitigation clauses
• Review and negotiate contracts with all levels of hotel management until a mutual agreement is achieved. Ensure appropriate legal and commercial terms are included, such as attrition dates, indemnity, rebooking etc., to avoid corporate exposure and redistribute risk
• Reduce cancellation damages by taking preventive measures during the contracting phase.
• Oversee program change re-negotiations or cancellation negotiations
• Implement appropriate contract addendum to ensure agreements are contractually sound and consistent across the team whenever possible
• Analyze new laws, regulations, and contract trends for potential impact on our business.
• Translate complex clauses into easy to break down terms to aid in the stakeholder's understanding of the contract language
• Keep team library and in-house program management system updated with all required information during the event life cycle for reporting and transparency purposes
• Improve and update own product knowledge through targeted activities and attendance of familiarization trips, office presentations and site visits
• Participate in global projects to lead global consistency
• Responsible for accurate cost savings documentation
• Manage post-event follow up with hotels to ensure contractual commitments are met or rectified
• Present program guidelines and benefits to internal stakeholders and provide training on best practices for working with our department resources to ensure compliance
• Participate in the creation and improvement of templates and playbooks under the supervision of the Department Manager
• Mentor and train less experienced contract professionals
• Ability to travel to Autodesk offices to meet with stakeholders ad-hoc

Minimum Qualifications:

• 8+ years of hotel sourcing & contracting experience in corporate, third-party meeting planning organization or hotel sales
• Demonstrated expertise in sourcing all sizes and types of meetings, including citywide conventions
• Deep knowledge of major meeting destinations, venues, suppliers, and hotel contracting practices
• Resourceful team player with the ability to solve problems and issues
• Able to thrive in a fast-paced environment and effectively prioritize workloads
• Knowledge of project management techniques and tools and best practices
• Demonstrates keen attention to detail often under tight deadline constraints
• Accomplished negotiator with experience in conflict resolution
• Work with different stakeholders across the organization
• Experience with Cvent or similar meetings management software
• Industry connections that can be used for successful results
• Preferred Qualifications
• BS/BA preferred or equivalent professional experience
• CMP preferred

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About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, we also have a significant emphasis on discretionary annual cash bonuses, commissions for sales roles, stock or long-term incentive cash grants, and a comprehensive benefits package.

Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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