Summary

Plan and direct all aspects of financial and accounting activities at the facility.  Oversee and supervise ongoing Accounting and Box Office functions for the Convention Center and prepare financial and operational reconciliations, reports and settlements.  Overall responsibilities include maintaining formal accounting systems, supervising the organization of accounting and files, supervising the preparation of regular reports and reconciliations including event settlement and preparing budget-related materials.  These responsibilities and tasks are coordinated with the General Manager as well as with ASM Global’s corporate office.

Essential Duties and Responsibilities

• Assists in the development and implementation of facility goals and priorities relating to financial management, budget, accounting, purchasing, and/or payroll in compliance with State and Federal law, and ASM Global policies and procedures.
• Monitors ASM Global compliance with all provisions of the management contract.
• Maintains contact with ASM Global’s Risk Management Department and Insurance broker for coordination of appropriate coverage.
• Reviews all contracts for client, events, subcontractors, food and beverage or concessionaires.
• Reviews and/or prepares event settlements.
• Reviews and executes all checks and deposits; reviews daily cash receipts and disbursements.
• Monitors and projects daily cash flow; invests excess cash as needed.
• Reviews all purchasing of capital assets, office supplies and facility supplies.

Develop and implement all financial reporting, including:

• Prepares financial statements for the Client and ASM Global Corporate, and other financial reports, including monthly statements, Annual Budget and Annual Report.
• Directs the installation and maintenance of accounting records to show receipts and expenditures.
• Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
• Analyzes financial performance and cost analyses for all departments; prepares monthly financial statements, recommends appropriate actions/changes in order to meet business goals.
• Prepares statements and reports of estimated future costs and revenues.
• Directs internal audits involving review of accounting and administrative controls.
• Coordinates preparation of Client or external audit materials and financial reporting; implements recommendations of Client as requested
• Coordinates year-end report of fiscal performance for the General Manager's report.
• Directs the installation and maintenance of any new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls.
• Reviews financial statements with management personnel.
• Participates in union labor contract administration; maintains effective working relationship with union representatives.
• Acts as Manager on Duty as required.

Supervisory Responsibilities           

Manages the Finance and Box Office Departments. Is responsible for the overall direction, coordination, and evaluation of these units. Directly supervises the Finance Department employees. Carries out supervisory responsibilities in accordance with ASM Global policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding; disciplining employees in conjunction with Human Resources; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience          

• B.S. in Accounting or Finance from a four-year college or university
• 5 to 7 years of experience in public accounting and/or financial management at a supervisory level or as department head.
• CPA is preferred

Skills and Abilities  

• Extensive knowledge of general and cost accounting
• Excellent math skills; high aptitude for figures
• Excellent communication and interpersonal skills and organizational ability
• Ability to work with and maintain highly confidential information required
• Effective supervisory skills
• Extensive knowledge of accounting spreadsheets and word processing software.
• Ability to prioritize multiple projects and meet strict deadlines
• Ability to work under minimal supervision
• Ability to work flexible hours in addition to normal business hour
• Must have professional attitude and appearance
• Some travel required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM GLOBAL is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.