Office Assistant - New York, NY

Posted:
12/3/2024, 3:41:58 AM

Location(s):
New York, New York, United States ⋅ New York, United States

Experience Level(s):
Junior ⋅ Mid Level

Field(s):
People & HR

Verition Fund Management LLC ("Verition") is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Global Credit, Global Convertible, Volatility & Capital Structure Arbitrage, Event-Driven Investing, Equity Long/Short & Capital Markets Trading, and Global Quantitative Trading.

Job Title: Office Assistant - New York, NY

Job Summary:

The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness.

Key Responsibilities:

  • Greet customers and visitors in the office and on the phone and making them feel welcome.
  • Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
  • Provide coffee and water service for guests and during meetings.
  • Schedule meetings and assist with video conferencing needs in the office.
  • Maintain inventory of office supplies and order as needed.
  • Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished.
  • Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher.
  • Order Fresh Direct and unpack groceries when delivered.
  • Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
  • Clean out the fridge and discard contents prior to restocking.
  • Set up catering orders and drinks for office events and meetings in the conference rooms, and clean up the food and drinks promptly following the event or meeting.
  • Order and replace bathroom toiletries as needed.
  • Ensure the office is always neat and presentable.
  • Wipe down surfaces and clean glass doors to keep clean from fingerprints.
  • Assist the HR team with onboarding and offboarding of employees.
  • Partner with HR to maintain and communicate office updates as necessary.
  • Assist the HR team with Ad Hoc projects.
  • Physically capable of the role’s tasks (including carrying the groceries to the kitchen to unpack).

Requirements:

  • 1-3 years of related experience.
  • BS/BA or equivalent required.

 

Salary Range
$70,000$80,000 USD