Performs part-time administrative and support activities for the Human Resources Department at the South Bend location. This will include maintaining and organizing files as well as completing projects to aid in the effective operation of the department.

Major Responsibilities:

• Provide general human resources function support including administrative assistance, greeting, and answer questions, or directing to appropriate staff member or resource.
• Copying, filing, and assisting with digitalizing documents.
• Organizes and maintains an accurate, detailed filing system.
• Support Audit functions (e.g., employee academic official transcripts on file; employee compliance) and follow-up, if needed.
• Upload incoming official academic transcripts and credentials into the Faculty Credentialing System as well as employee personnel file and notifying employee and his/her manager of receipt.
• Process non-employee/ contractor/ dual credit instructor form requests.
• Assists in hire processes, I-9 Verifications, and status tracking.
• Supports in reviewing Period Activity Pay requests needing approval.
• Assists with scheduling interviews and contacts potential candidates on and offline.
• Provides assistance with employment verifications.
• Generates correspondence and notifications.
• Understand and follow college-wide personnel policies and procedures.
• Demonstrates confidentiality and trustworthiness at all times.
• Assists with other HR functions as needed as directed by manager.

Compensation: $17/hr.

 
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA) & Health Insurance Portability and Accountability Act (HIPPA), other applicable regulatory requirements, and professional standards.

Education:

High School diploma or GED required.

Experience & Skills:

• Computer experience/ software and technology skills required.
• Strong customer service experience required.
• Employee recruitment experience preferred.
• Detail-oriented and experience in accurate high-volume data entry.
• Excellent clerical and filing skills.
• Ability to maintain effective office procedures and efficient workflows as directed by manager.
• Excellent communication skills, both written and oral.
• Commitment to continuous upgrading and enhancement of skills to keep pace with changing demands of workplace and position.
• Engages in behaviors that create an inclusive environment in which all people are valued, respected, and supported.
• Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the College students and employees.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.