Main Purpose:

Physical oil products operations and trader support.
Co-ordinates all aspects of the post-deal trading activity to ensure contract execution runs efficiently. Provide commercial/market information to the trader as necessary
Review and comment on contracts/tenders to ensure consistency with the trade ticket / recap.

Knowledge Skills and Abilities, Key Responsibilities:

Knowledge, Skills and Abilities

• Relevant experience in cargo operations in a Global Oil Trading company.
• Able to interpret the operational requirements of each contract, can review and comment on operational aspects of same. Understands the basic legal framework supporting oil contracts. Can interpret the basics of a charter party against the interacting oil contract.
• Has a good understanding of common ship operations and terminology. Able to ensure satisfactory commercial operation of vessels under minimal direction.
• Has a good understanding of relevant petroleum product specifications, analytical methods, laboratory precision and inspection procedures.
• Has a good understanding of the different types of financial instruments, their uses and the importance of LOIs and shipping documents within the process

Key Responsibilities

• Complete daily operational activities
  • Voyage orders / LOI’s to Ship-owner
  • Review stowage plans
  • Monitor progress of the vessel during voyages
  • Appoint third party providers in line with group policy
  • Acquire clean acceptance of vessels on subjects and advise Chartering of progress
  • Check freight calculations against C/P and arrange timely payment
  • Liaise/coordinate with Finance, providing them with accurate and timely data needed for issuing of L/C’s and acquiring P/Us
  • Issue documentary instructions to supplier
  • Handle all aspects of customs exportation/importation where applicable
  • Ensure timely invoicing / payment of cargoes
  • Monitor accounts receivables and issue interest invoices where applicable
  • Maintain good contract and shipping files (electronically)
  • Ensure that Pluto is updated regularly and at all times reflects the latest information available / exceptions are kept to a minimum
• Prepare cargo / charterer liability insurance declarations in a timely manner (where applicable)
• Complete voyage reconciliations to identify loss/gain differences for each operation
• Monitor and advise deals desk of all costs related with each transaction (P&L awareness)
• Ensure operations are optimised to the best commercial advantage ensuring all contractual obligations are met (e.g. minimising/maximising of volumes / reducing demurrage exposure).
• Handle storage logistics. Complete storage reconciliations and identify and investigate loss/gain differences.
• Maximise recoveries and ensure that all claims to third parties are accurately documented and presented. Secure payment of third party claims.
• Maintain good working practises with other trade support divisions – claims /deals desk / trade finance / chartering
• Establish and/or maintain good working relationships with contractual
• operations counterparts / third party service providers on a regular basis
• Training of less experienced members of the operations team to develop and increase knowledge / commercial awareness.
• Follow rigorously internal procedures and company's policies. Adhere to Trafigura's Code of Conduct / HSEC Policy and Business Principles.
• Identify and bring up operational issues to Regional Manager seeking guidance as appropriate.
• Establish and/or maintain good working relationships with contractual counterparts and third party service providers.

Key Relationships and Department Overview:

Key Relationships    

• Traders
• Finance Department
• Deals Desk Department (Risk and PnL)

Department

A cargo operations department in a commodities trading company is responsible for the efficient and effective management of the physical movement of goods. This department ensures that commodities are transported from the point of origin to the destination, meeting all contractual obligations and regulatory requirements.