Reporting to: Asia Communications & Events Manager, Singapore

Purpose

Working closely with the Asia Comms & Events team, the role:

• supports the team in the planning and implementation of the internal and external communications aspects of marketing and business development campaigns to enhance the firm’s external reputation and positioning through the media and other external communication channels and facilitate effective communications internally.
• supports the team in the planning and execution of external and internal events (in-person, virtual and hybrid) and relevant marcomms initiatives in Hong Kong and for the wider Asia region.

Key Interactions

• under the overall guidance of the Asia Communications & Events Manager, you will be working in close collaboration with your peers in Business Development & Marketing, other business teams as well as the practice groups (including partners, lawyers, and secretaries) to plan and deliver strategic, tailored external and internal events.
• the role primarily covers the Asia and Middle East region but will include a close working relationship with the Global events team.

Key responsibilities and challenges

Internal and external communications:

Support the Asia Communications & Events team and Business Development colleagues to,

• develop strategic regional comms campaigns, while working with the global communications team on comms best practices and messaging.
• leverage comms and PR to raise the firm’s profile in the region, including in strategic growth areas, corporate responsibility etc.
• manage the execution of complex client mailings and alerts.
• liaise with the global internal communications team to leverage the various internal communications channels and newsletters for effective news and information flow within the region, and globally.
• deliver event communications in a coordinated manner across the region, including pre, during and post events

External/ internal events:

• work with the Asia Events team to plan and deliver internal and client events.
• this role requires experience in developing ideas, venue sourcing, supplier management, budget control and contract negotiation, invitation design, event logistics (catering, transportation, etc), onsite/online supervision, as well as post event analysis and debrief to stakeholders.
• being the point of contact for best practice support and guidance for client events, working closely with the BD and the rest of the Asia Events team.
• plan and leverage resources for delivering  strategic, relevant, innovative, and cost-effective client events designed to  strengthen our relationships, enhance the firm’s profile and differentiate the firm’s offering. Post-event reporting and analysis is key in order to monitor event ROI.
• Issue event invitations and update  any relevant communications materials.
• optimise external technology platforms to enhance our virtual/ hybrid events offering.

Best practices:

• stay abreast of best practices/ new technologies/ venues etc internally and externally to ensure Linklaters’ events remain market leading and attractive for clients.

Supplier management:

• manage and build strong relationships with external vendors, monitor supplier pricing, cost negotiation, and identify new suppliers/services.

Characteristics, Skills & Experience required:

Location

• Hong Kong

Character

• Excellent written and oral communication skills
• Adaptable, creative lateral thinker with an analytical bent of mind
• Proactive with ability to multi-task, project manage and prioritise effectively
• Enthusiastic and resilient with a positive, can-do attitude who is happy to take on a degree of team management responsibilities
• Commitment to quality and delivery with a strong attention to detail
• Team player with strong interpersonal skills

Education / Qualification

• A suitable degree or appropriate experience in a similar role

Languages

• Excellent verbal and written communication skills in English
• Verbal and written communication skills in Mandarin

Practical experience

• At least  6-7 years’ experience in a corporate communications and events focussed role
• Experience working with senior management
• Experience in a commercial/ professional services environment
• Experience in a similar regional role, working across markets and with a degree of cultural sensitivity
• Understanding of a partnership structure (desirable)
• Knowledge of event technology including Eventogy, Vuture (desirable but not essential)

Office skills

• Effective time management
• Highly PC and IT literate
• Project management
• Ability to work under pressure and manage competing demands
• Strong report and presentation writing skills (desirable)

Commercial Skills

• Experience selecting and managing external suppliers
• Negotiation skills and commercial awareness
• An understanding of the legal sector (desirable)
• PR & communications experience (desirable)

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.