ESSENTIAL RESPONSIBILITES

Administrative Services

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Provides phone coverage for front desk as needed
• Answers questions about organization and events.
• Assists and support General Manager with phones, mail, reports, schedules and related projects.
• Schedules General Manager’s recurring meetings with staff and/or city officials.
• Prepares presentations and reports using software such as Microsoft Office, Excel, Word, and PowerPoint.
• Coordinates meetings dates and prepares agendas for General Manager or Executive staff.
• Coordinates with venue staff regarding food and beverage needs, menus and A/V needs.
• Creates and mail (or email) meeting notices, invitation, etc.
• Assists Executive Management Team in special projects.
• Assists with travel arrangements as needed.
• Attends monthly safety meetings, take and maintain safety meeting minutes.

Other:

• Promotes and fulfills ASM Global goals and brand promise
• Participates in safety programs to achieve safety goals.
• Maintains and develops position processes and information.
• Assists the department and organization with various projects and special assignments as needed.
• Performs other assigned duties as requested.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• This position requires a minimum of HS diploma or a B.A in Business Administration preferred or related field.

Experience:

• At least 4 years related experience at the Executive Assistant level.

Technology:

• To perform this job successfully, an individual should be proficient in Microsoft Word, Excel, PowerPoint and Outlook. 

Skills and Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to work independently and in a team environment.
• Professional appearance and attitude is essential
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

• Prolonged periods of sitting at desk working on computer

Certifications:

• No certifications are required.

Apply at: https://asmglobal.wd1.myworkdayjobs.com/careers

ASM Global - The Palm Springs Convention Center and Bureau of Tourism

277 North Avenida Caballeros

Palm Springs, CA 92262

Camille Steele Human Resource Manager: 760-322-8417

Fax: 760-778-4102

Annual Salary Range: $60,000 to $93,000

ASM Global is an Equal Opportunity/Affirmative Action Employer, and encourages Women, Minorities,

Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.