• Rural Clinical School

• Full-time, permanent position

• Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)

• Based at our Hervey Bay Hospital

About This Opportunity 

Are you ready to make a significant impact in a fast-paced and supportive environment? The Executive Assistant and Administration Officer role offers an exciting opportunity to provide essential executive support to the Director of the Rural Clinical School, while also playing a key part in the smooth and efficient operation of the Medical School. This varied and dynamic position involves a wide range of administrative tasks, including delivering accurate, clear, and helpful advice to academic and professional staff, as well as other key stakeholders. Your ability to process and manage administrative duties using various corporate systems will be integral to the team's success.

As an Executive Assistant and Administration Officer, you’ll be at the heart of a high-performing and collaborative team that values flexibility, agility, and a positive working culture. Your contributions will directly support the achievement of team outcomes, and your commitment to excellence will enhance the overall function of the Rural Clinical School. This role is perfect for someone who enjoys working in a fast-paced, evolving environment and is eager to play a key role in providing high-level administrative support. Join a dedicated team that fosters a culture of support and take the next step in your career with us!

Key responsibilities will include: 

• Provide executive support, including, but not limited to, electronic diaries and incoming communication on behalf of relevant individual/s, including monitoring schedules, coordinating and scheduling travel arrangements, and triaging meeting requests, emails and phone calls, reconciling financial transactions.

• Provide timely and accurate information to staff and other stakeholders, using your ability to interpret policy and procedures, and using sound judgement to escalate complex concerns and enquiries, where required.

• Provide high-level administrative and secretariat support to committees and working groups, including scheduling, arranging hospitality, coordinating RSVPs and attendance, preparing and distributing agendas and papers, accurately recording minutes and following up action items.

This position is located at Rural Clinical School Hervey Bay Regional Clinical Unit and reports to the Senior Administration and Engagement Officer.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 26 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• UQ Study for Staff

• Salary packaging options

Faculty of Health, Medicine and Behavioural Sciences

The newly established Faculty of Health, Medicine and Behavioural Sciences will be an interdisciplinary powerhouse of innovation and collaboration to lead integrated solutions to the needs of the communities we serve locally and globally. UQ offers one of the widest ranges of health and behavioural sciences programs of any Australian university, and the ambition for this new Faculty will be to will be to leverage its unified suite of esteemed schools, institutes and centres to unlock opportunities within UQ and with external partners

About You  

As Executive Assistant and Administration Officer, you will be a highly motivated professional with effective administration, organisation and communication skills. You will be committed to providing a high standard of customer service and demonstrate your ability to work both independently and collaboratively within the Medical School and across other organisational units.

• Strong interpersonal, verbal and written communication skills, with the ability to exercise initiative and judgement.

• Demonstrated experience in a similar Executive Assistant position.

• High degree of accuracy and demonstrated attention to detail.

• Effective organisational, time management and problem-solving skills, with the ability to set priorities and meet deadlines in a fast-paced environment.

• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and the ability to learn new systems and processes, as required, to meet the needs of the role.

• Working knowledge of University administrative systems, policies and procedures, or the capacity to rapidly acquire this knowledge.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and mandatory immunisations.

Questions? 

For more information about this opportunity, please contact Senior Manager, Rural Clinical School, Clare Butters [email protected]

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the ‘About You’ section  

• Resume 

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

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Applications close Wednesday 11th December at 11.00pm AEST (R-46138). Applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage candidates to apply as soon as possible. The University of Queensland reserves the right to close this application process early.