Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

Required Documents to Apply:

Please provide a copy of your resume.

Job Description:

About the Position

Alice L. Walton School of Medicine is seeking a skilled, highly motivated, and organized individual to join the team as an Executive Assistant supporting the Executive Vice Dean and other senior leadership. The ideal candidate will have demonstrated the ability to be creative in their approach to solving problems, can work independently, and be a high functioning member of the team. The primary duty of the Executive Assistant will be to provide high level of administrative, and project support to senior leadership. They will work closely with key stakeholders, including but not limited to accreditation agencies, the Heartland Whole Health Institute, and local health systems, to cultivate relationships and implement collaborative practices.  The Executive Assistant reports directly to the Executive Vice Dean.

We are building a workplace and learning climate in which inclusive excellence and whole health principles are inextricable parts of our culture and practices. All voices are heard and valued, and professional and personal growth are actively supported.

Major Responsibilities/Essential Functions Specific to The Position:

• Provide operational support to Executive Vice Dean (EVD), and other senior leadership including schedule / management of calendars, arranging travel, coordinating communication correspondence.
• Function as liaison between the Dean’s office and faculty/staff.
• Assess and prioritize the urgency and importance of situations and take appropriate action.
• Participate and take notes in internal meetings and/or phone calls, tracking follow up items.
• Provide administrative assistance, such as writing and editing emails, and preparing communications and presentations on the division’s behalf.
• Ensure requests for action and information are furnished in a timely manner.
• Track, organize, and distribute time sensitive materials.
• Anticipate the executive leadership team operational needs and respond adeptly to rapidly changing priorities.
• Track, monitor and follow-up on projects and action items that stem from the EVD; work closely with members of the leadership to receive regular updates on outstanding items.
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination in support of finance and administration.
• Prepare and process business expense reports.
• Work closely with other faculty and staff of the School of Medicine to ensure consistency and efficiency with respect to the activities and all processes and procedures of the school.
• Organize and coordinate new ideas, programming, and departmental events.
• Provide support to the dean’s office as assigned or requested.
• Work cross functionally with other support staff within the School and ecosystem (Crystal Bridges, Art Bridges, Art & Wellness Enterprises, and Heartland Whole Health Institute).
• Proactive approach to problem-solving with strong decision-making capability, especially with deadline pressures
• Executive and special projects assigned by  EVD managed and executed as assigned with precision, proficiency as well as a high level of customer service.
• Develop and maintain a professional relationship with staff, faculty, guests, volunteers, board members, and all stakeholders of the School.
• Other duties assigned by EVD.

Qualifications Required for your Success:

• Bachelor’s degree or minimum of five years’ relevant administrative experience; non-profit experience preferred.
• Exceptional organizational skills and attention to detail
• Team-player mentality, with an enthusiastic willingness to jump in wherever needed.
• Experience in communicating in a professional manner (both written and verbal)
• Act as a trusted advisor and team member, demonstrating expertise and integrity.
• Project management skills that reflect the ability to perform and prioritize multiple tasks simultaneously and seamlessly, and follow-through consistently.
• Proficient in Microsoft Office Suite and virtual meeting platforms. Ability to learn new software applications.
• Excellent oral and written communications skills that include business letter writing and clear concise administrative and technical reports; demonstrated English skills in accuracy, proofreading, grammar, spelling, and attention to detail required.
• Experience with presenting and supporting presentations (projectors, etc.) and slide presentation equipment.
• Experience with travel preparation preferred.
• Ability to function in a fast-paced environment.
• Ability to travel, as needed (approximately 10%)

Skills Expected of All AWSOM Team Members

• Exemplary written, verbal and other communication skills
• Adaptable and flexible to the needs of the position and the school
• Collaborative Skills: Build and maintain relationships internal and external to the organization 
• Creative and Open-Minded: Enjoy exploring and supporting innovation in teaching strategies, topic areas, professional growth opportunities, and more
• Discerning: Ability to recognize and support innovation
• Highly self-directed, and reliable and accountable
• Strong commitment to self-care
• Committed to Diversity and Inclusion: Ability to work effectively with a wide variety of stakeholders (e.g., co-workers, students, community members) 
• Ability to effectively mentor a diversity of individuals
• Commitment to meet and maintain professional development requirements related to this role

About Us!

Founded in 2021 by philanthropist Alice Walton, the School of Medicine will offer a medical degree-granting program that builds on conventional medicine with an inclusive, compassionate, and whole health approach. The School of Medicine embraces self-care to empower students to care for their patients and themselves and helps them rise to the health challenges of the 21st century with a focus on mental, physical, social, and emotional health. The School will have an attached clinic for training in these concepts. Currently, the School of Medicine seeks to be a national medical school with the goal of welcoming its inaugural class in 2025, pending programmatic and institutional accreditation.

Construction of the 154,000 square-foot building has begun with the goal of completing and welcoming the first class in Fall 2025, pending accreditation. AWSOM will be located east of Crystal Bridges Museum of American Art in Bentonville, Arkansas.

What We Seek

We are building a cadre of medical professionals trained in conventional medicine and in whole health, by reimagining medical education. We seek leaders and faculty who are excited by this endeavor. We are building a health care learning and delivery environment in which diversity is a strength and highly valued. Thus, we seek candidates who contribute to diversity in all its forms. Ideal candidates are committed to our goals of inclusive excellence, and to facilitating optimal health for all using a whole health approach.

Faculty and staff members will contribute to the development and rollout of the ARCHES curriculum, which is built on evidence-based approaches to teaching and learning. It includes the following six core elements:

• Art of Healing
• Research, Entrepreneurship, and Innovation
• Clinical Care
• Health Systems Sciences
• Embracing Whole Health
• Science of Medicine

All six areas of the curriculum will be interwoven throughout the four-year curriculum.

How To Apply

Applicants should submit the following materials:

• A resume

Review of Applications Begin immediately

Positions Open Until Filled

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check and verification of being fully vaccinated for COVID-19. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

The Alice L. Walton School of Medicine is an equal opportunity employer committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.