JOB DESCRIPTION:

Abbott Vascular is recruiting a Sales Assistant based in Diegem. In this role, you will play a key part in ensuring the smooth day-to-day operations of the Sales team, providing high-level administrative and organizational support in a dynamic, international environment.

What You’ll Do

As a Sales Assistant, you will:

• Provide proactive calendar and travel management for department managers, including direct support to the General Manager
• Manage day-to-day administrative activities for the Sales department (purchase orders, tenders, and documentation)
• Coordinate meetings and events, both virtual and on-site (logistics, scheduling, travel, catering, AV setup)
• Support internal communication by coordinating content and publication of the quarterly Benelux newsletter with external partners
• Handle incoming communications (emails, calls, correspondence) and prioritize appropriately
• Attend department and management meetings, prepare minutes and track follow-up actions
• Collect, consolidate, and maintain departmental data and reporting dashboards
• Maintain and update internal information tools (e.g., organization charts, notice boards)
• Provide administrative and coordination support for departmental projects

Who You Are

You are a highly organized and proactive professional who thrives in a fast-paced, international environment and enjoys managing multiple priorities with precision and discretion.

You bring:

• Native-level Dutch and strong proficiency in French and English
• Advanced skills in Microsoft Office (Excel, PowerPoint, Word)
• At least 5 years of experience in a similar administrative role within a complex organization
• Experience in pharmaceutical or medical device industry (strong asset)
• Excellent organizational and multitasking abilities with strong attention to detail
• A proactive mindset with the ability to work independently and take initiative
• Strong confidentiality and professionalism
• Experience with project coordination and database management
• Flexibility and the ability to adapt to changing priorities
• Strong analytical and critical thinking skills with a problem-solving mindset

What We Offer

At Abbott, you will:

• Be part of a leading global healthcare company
• Work in a collaborative and international environment
• Have opportunities to grow and develop your career
• Contribute to meaningful work that makes a difference in people’s lives

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

AVD Vascular

        

LOCATION:

Belgium > Diegem : Building B

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable