Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities.  As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer’s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers’ evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio. 

Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.

Summary of the Position:

Tishman Speyer is seeking to hire a Staffing Coordinator to work within our Client Services Department. The Staffing Coordinator will collaborate with the Payroll, Operations, Accounting, Sales, and Human Capital Management teams to ensure operational and staffing needs are met. The incumbent will be responsible for supporting the staffing operations of our 4 in-house entities located at Rockefeller Center, 520 Madison Avenue, 200 Park Avenue, and 11 West 42nd Street.

Key Responsibilities:

• Forecast hiring needs for the department by reviewing past data and making educated decisions to ensure hiring needs are met in conjunction with reviewing sales contract requests, labor vacancies, worksite labor requests, and other customer (tenant) needs.

• Ensuring that staffing needs and information are well maintained, easily accessible, and organized via a resource library.

• Conduct behavioral-based interviews of 32BJ union members throughout the calendar year.

• Communicate directly with candidates, referrals, rehires, and new hires and schedule start dates in accordance with operational needs.

• Manage communications with candidates, new hires, and/or rehires regarding application questions, interview scheduling, set start dates, onboarding, and new hire information.

• Collaborate with Human Capital Management to ensure the candidate and new hire experience is upheld to Tishman Speyer standards. 

• Assist the payroll leads with processing and reconciling payroll information and ensure compensation for annual increases and other ad hoc monies are processed.

• Review and approve monthly 32BJ payroll expense submissions. 

• Maintain payroll and employee records to meet company and legal compliance standards and ensure completion of new hire paperwork.

• Collaborate with Controller and Director of Accounting to prepare annual budgets, provide monthly variance explanations of staffing, coding labor to appropriate accounts, and report discrepancies.

• Coordinate new hire orientations with supervisors for full-time regular and seasonal new hires and rehires on Tishman Speyer's history and culture, workplace safety, and the department's standard operating procedures.

• Verify I-9 Employment Eligibility Verification identification of new hires in conjunction with Human Capital Management.

• Lead and assist with employee initiatives and other special ad hoc projects.

• Perform other duties as assigned.

 Skills & Qualifications:

• 3 - 6 years’ experience in payroll/human resources/facilities staffing roles.

• Accounting experience is a plus.

• Passion for meeting company needs while building strong interdepartmental relationships.  

• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Strong Excel skills are required.

• Able to identify and analyze trends of data sets.

• Exceptional organizational and multitasking skills and proactive problem solver.

• Demonstrate integrity, accountability, and work with confidential information.

• Experience with eTime, Workday, and ADP a plus.

• Strong partnership skills with multiple stakeholders.

• Ability to understand and communicate in English, both verbally and written.

• Ability to understand and communicate in Spanish is required.

Physical Requirements:

• Present a professional appearance and engage with our Hospitality program.

• Ability to travel between floors and buildings in order to effectively communicate with the team.

*Onsite presence is required for this position.

The base compensation range for this role is $60,000 - $65,0000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees. This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer’s New York team, as we’ve considered factors specific to this geography.

Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.

We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sexual orientation, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.

Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

Disability Assistance - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [email protected]