Follow us on LinkedIn

Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Finance (JF)

# of Open Positions:

1

Faculty/Service - Department:

Student Affairs, Finance

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted:

October 07, 2024

Applications must be received BEFORE:

October 17, 2024

Hours per week:

35

Salary Grade:

Non-Union Grade NM1

Salary Range:

$102,322.00 - $126,992.00

About Student Affairs :

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose:

Provides the faculty or service with leadership in the sound management of its financial resources. Establishes, improves and updates the faculty or service’s financial management framework, including monitoring and controlling financial activities. Provides guidance, training, expert advice, support and recommendations to management and other members of the faculty or service in relation to financial management.

In this role, your responsibilities will include:

Resource Planning: Works with management to set short-, medium- and long-term planning objectives, budget priorities and financial strategies for faculty budgets, including special programs and projects. Plans, coordinates and conducts complex financial studies and analyses to make recommendations to management.

Reporting and Financial Tool Design: Creates and manages complex financial reports and analytical tools such as dashboards, performance and quality control indicators, and costing models to support decision making and ensure the faculty or service’s financial resources are managed in a consistent and efficient manner.

Financial Management: Plans and coordinates the budgeting process, conducts analyses and issues budget forecasts. Ensures that funds are available and recommends appropriate measures to members of the faculty or service. Ensures that the Faculty or Service complies with the financial policies, administrative procedures and guidelines of the University and funding agencies to ensure the sound management of the faculty or service’s finances.

Expert Consulting: Provides expert advice to members of the Faculty or Service in relation to financial and accounting operations, as well as associated policies and procedures so that internal system controls are efficient and effective. Trains and coaches faculty staff with financial responsibilities to ensure that their financial operations are consistent and properly conducted.

Compensation: Plans, implements and controls all compensation-related activities for faculty or service staff to ensure thoroughness and prevent errors or delays. Complies with the various compensation-related legal and fiscal provisions.

Policies and Procedures: Develops and implements new work processes, procedures and methods, and modifies existing ones, for all members of the faculty or service to improve operational efficiency and ensure that financial operations comply with the policies, guidelines and laws governing the University.

Communication and Liaison: Develops, implements and maintains effective communication channels with all members of the faculty or service when it comes to internal financial operations, procedures and processes to ensure that financial transactions and financial reports are consistent and comprehensive. Liases with central administration in order to respond to external auditors’ requests. Serves on various committees and working groups in order to share useful information and help improve university policies, procedures and financial processes.

Special Projects: Plans, manages and evaluates assigned special projects related to finances, budgets or physical and material resources. Defines special project scopes, determines steps, monitors relevant progress, makes adjustments throughout the process and ensures efficient communication between participants.

Human Resources Management: Hires, supervises and evaluates direct reports, and ensures that they have the training and tools needed to efficiently and effectively do their jobs. Applies human resources management procedures and regulations.

What you will bring:

• University degree in accounting, finance or business administration, or an equivalent combination of education and work experience
• Minimum seven years of demonstrated experience in a similar role
• Professional accounting accreditation an asset
• Knowledge of business administration processes and practices, including financial planning and budgeting
• Knowledge of financial planning principles, policies, procedures and practices
• Knowledge of legal and fiscal provisions, as well as compensation-related regulations and procedures
• Thorough knowledge of the administrative structure and governance of a large organization (preferably in a university setting) an asset
• Experience supervising teams
• Experience working in an environment with multiple labour unions an asset
• Autonomy and discretion
• Critical and analytical thinking
• Knowledge and experience using computer systems and software such as Windows, financial systems, spreadsheets, databases, the internet and email
• Bilingualism – English and French (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.