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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Business Strategy and Planning

# of Open Positions:

1

Faculty/Service - Department:

Office of the Provost and Vice-President, Academic Affairs

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted:

July 29, 2024

Closing Date:

September 01, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

Non-Union Grade NM4

Salary Range:

$133,650.00 - $165,872.00

Position Purpose

Directs the activities of the Office of the Provost and Vice-President, Academic Affairs to fully implement its mandates and goals. Establishes and maintains effective channels of communication and continually liaises between various stakeholders and the Office. Works closely with the Provost and with senior leadership on a wide variety of projects and initiatives of strategic importance. Develops and implements organizational plans and business processes, conducts analyses, makes recommendations, supervises and coordinates issues of priority to the University and leads project teams with the objective of meeting strategic objectives while managing financial and human resources responsibly.

Specific Accountabilities

• Plans, organizes, leads and monitors all initiatives for which the Office of the Provost and Vice-President, Academic Affairs is responsible. Advises the Provost on institutional issues and supports the Vice-President in implementing the University’s mandates.
• Designs, manages and evaluates various projects and programs in a number of key areas to advance the strategic goals and priority files of the institution, including notably budget planning, student recruitment (domestic and international), undergraduate and graduate programs, student affairs, faculty affairs and continuing education.
• Advises and supports unit and service leaders for which the Office is responsible by helping them plan and develop their organizations, set policies and procedures, and implement processes to ensure that their operations are efficient and effective and that they adequately meet all requirements. Liaises between the Provost and Vice-President, Academic Affairs, other Vice-Presidents, the Secretary General, the Deputy Provost, Associate Vice-Presidents, Vice-Provosts, Deans, Vice-Deans, service directors and CAOs.
• Plans and manages the human and financial resources of the Office so that sector’s needs are fully met, the Provost’s activities are executed regularly and consistently, and a healthy workplace atmosphere prevails.
• Represents the Provost for institutional priority files in direct interaction with internal and external stakeholders, including the President, Deans, Vice-Presidents, Associate Vice-Presidents, unit directors, and makes decisions when necessary on behalf of the Provost. Represents the Provost on various internal and external committees and numerous organizations, occasionally acting as the Provost’s spokesperson with government authorities and external stakeholders.
• Ensures a strategic watch of external funding opportunities, consults internal stakeholders, develops project proposals, liaises with funding agencies, and coordinates the implementation of funded initiatives, controls activities and expenses to ensure they are aligned with the projects objectives, evaluates results and ensures accountability to funders.  
• Implements a rigorous, durable management framework for employees under his/her responsibility in order to roll out institutional projects and strategies, including but not limited to, academic planning, student experience, bilingualism and francophone affairs.

Knowledge, Experience and Skills

• Graduate degree in Management or related field.
• 10 years of management experience, specifically:
• experience in creating business plans and planning documents
• experience in developing organizational performance scorecards (objectives, targets, strategies, performance indicators)
• experience in project management
• experience in organizational change management
• experience in managing financial and human resources
• In-depth knowledge of university culture and of how a university operates is an asset
• Inspirational leadership illustrating the ability to foster collaboration and motivate stakeholders and colleagues through innovation and excellence.
• Builds constructive teams that work well together to achieve results and motivate others to exceed expectations
• Outstanding communication skills to present and explain a complex ideas and issues to various audiences, both inside and outside the University
• Excellent skill in writing reports for senior management and various decision-making bodies
• Ability to evaluate and address complex issues in a clear, thoughtful manner, in order to quickly resolve them without compromising events or relationships
• Fluency in English and French (spoken and written)

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.