If you are a current Linnaeus Associate, you will need to apply internally. In order to do this, please contact our Talent Acquisition team (details can be found via The Link) and someone will be in touch to discuss and progress your application.

JOB TITLE: Pricing and Coding CLERK

REPORTING TO: Client Accounts Manager

RESPONSIBLE FOR: Pricing and coding

AREA: SUPPORT (Hospital Operations)

OVERVIEW

The purpose of this position is to serve as a support function to the Management teams by providing an excellent service to our clinical team. The Costing Clerk is accountable for minimising loss of income resulting from missed products and charges and inaccurate estimations whilst maintaining the coding catalogue.

This is a permanent part-time position of 15h per week at Anderson Moores Veterinary Specialists.

This position requires a practical knowledge of the practice’s organisation and services; a practical knowledge of the standard procedures, veterinary records and terminology used in the practice.

Main Purpose & Goals

The management of patient records to ensure that correct charges are applied to minimise losses along with the running of associated reports. To facilitate pricing for veterinary clinicians and nurses from the formulated pricing sheets.

Taking direction from the Client Accounts Manager and Hospital Manager to provide a full range of practice administration activities to facilitate the efficient and effective operation of the Practice in an accurate and consistent manner.

To provide an efficient and seamless transactional service with Linnaeus Central Support team, maintaining good relationships.

Meeting all deadlines set by Central Support and members of the Senior Leadership Team.

Key Responsibilities

Accurate and timely production of administrative delegated tasks, ensuring GDPR compliance at all times.

The checking of hospitalised patient charges to ensure that the appropriate fees have been applied and refer any omissions to the relevant clinical associate.

Input fees and charges arising from clinical procedures using data from costing sheets. Record and report discrepancies between final charge and estimates for training purposes.

Cross-reference charging with clinical notes from surgical and non-surgical procedures. Resolve any discrepancies with the relevant clinician.

Audit each vets consultations fortnightly to ensure pricing continuity in line with Practice policy. Record and feedback to the Senior Leadership Team.

Provide in-house training for new and existing associates regarding the correct way of charging items on the Practice Management System.

Communicate effectively with all Associates at the practice and central support as well as external contacts and clients.

Have a flexible approach to an unpredictable work load, with a willingness to provide support for associates as needed, even if the tasks are not explicitly mentioned in this job description or specific delegated jobs list.

Work to support the purchasing team in tasks relevant to pricing and purchasing.

Work alongside the Client Care and Client Accounts Teams to realise Practice efficiencies.

PERSON SPECIFICATION

A minimum of 12 months administration experience is essential and previous experience in a veterinary/doctor's surgery is desirable. Excellent knowledge in Word, Excel and Outlook.

We are proud to be Linnaeus, part of Mars.

Linnaeus is a forward-thinking group of highly respected primary care and specialist referral practices in the UK and Ireland. Being family owned and part of Mars Veterinary Health, the largest veterinary company in the world, allows us to focus on advancing the veterinary profession to provide industry-leading pet care and unique career opportunities for our people.

Why Linnaeus?

-    We pride ourselves in offering high-quality excellence of service and clinical care for our clients and their pets

-    We lead on sustainability and collectively drive positive change for people, pets and the planet

-    We prioritise your mental health and wellbeing – valuing equity, diversity and inclusion

-    We support your personal and professional development with best-in-class career frameworks and training programmes. We will empower and support you to grow your career from day one.

We team up within our Mars family in partnership for a stronger future.

Linnaeus is an equal-opportunity employer, and all qualified applicants will receive consideration for employment. We treat each other fairly and equitably and we are committed to fostering a culture that is inclusive and diverse for all our Associates.

At Linnaeus, A BETTER WORLD FOR PETS starts with a better world for our people.

If you would like to apply for this role, please click the ‘Apply’ button or for more information or please reach out directly to our Talent Acquisition team at [email protected]