Posted:
1/12/2025, 12:41:54 PM
Location(s):
Victoria, Australia ⋅ Melbourne, Victoria, Australia
Experience Level(s):
Junior ⋅ Mid Level ⋅ Senior
Field(s):
Medical, Clinical & Veterinary
Permanent Part Time (Maximum 16 hours per week) OR Casual Positions available
Shift hours: 5.30am to 2pm and 1.30pm to 10pm
Experience utilising the Health-e-Workforce allocations system is preferred but not essential
Previous administrative experience
About the Department
The Nursing Workforce Unit provides a centralised coordinated approach to nursing staff replacement including procurement from agencies. This enables the procurement of the right nurse at the right classification to cover shift vacancies and meet nurse patient ratios whilst maintaining delivery of high standard patient care. The centralised nurse workforce unit allows for real time monitoring, analysis and strategic management of issues related to nurse staffing and most importantly, provides forward planning to meet any workforce shortfalls and increased clinical acuity needs in the most appropriate and effective manner.
About the Role
Permanent Part Time (max 0.4FTE) Position and Casual Positions Available
As the Allocations Officer you will be responsible for ensuring that nursing vacancies across St Vincent’s are filled with appropriate staff in a timely manner with the support of the electronic workforce management system. You will also undertake all administrative functions in the management of the Nurse Workforce Unit.
Classifications for this position will be HS1 - HS17 ($58,442 - $64,610 per annum pro rata)
About You
You are a motivated and self-directed individual with a demonstrated ability to deliver a high standard of customer service. You are team orientated and will bring excellent communication and organisational skills to our team.
Duties
Effectively assist in the management of the staffing allocations service for clinical areas
Liaise with nursing agencies to fill vacancies
Liaise with the Nurse Unit Managers or the site Hospital After Hours Coordinators if vacancies remain unfilled and to coordinate the movement of available staff
Assist in the provision of an efficient staff replacement system whilst maintaining a positive interface between clinical staff, professional agencies and NWU staff.
Maintain accurate records of daily bookings, confirmation and replacement staff.
Qualifications, Skills and Experience
Previous administrative experience
Demonstrated computer literacy
Experience utilising the Health-e-Workforce allocations system is preferred but not essential
Demonstrated ability to deliver a high standard of customer service
Excellent attention to detail, communication and organisational skill
Familiarity with medical terminology is preferred but not essential
Customer focused and flexible in work practices
Previous experience in the health industry, particularly drawing on your experience with rostering or allocations would be an advantage
What We Can Offer You
Salary Packaging – Increase your take home pay!
Culture of Continuous Improvement
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Located in Fitzroy with CBD and Gertrude St at our doorstep
Available Trams for our Fitzroy Campus – 11, 12, 109, 86, 96
Fitzroy Main building only 500m from Parliament Station
SVHM Cultural Diversity programs, offering staff support and education
Talk to me application - facilitate better conversations with patients and residents of culturally and linguistically diverse backgrounds
Confidential, solutions-focused employee counselling
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides an extensive range of adult clinical services across our Fitzroy, Kew and Truganina sites.
We warmly encourage applications from talented people of all backgrounds, including those who identify as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse individuals, LGBTQIA+, and people of all ages, cultures, and identities. Our mission is to create an environment that reflects and supports the rich diversity of the community we serve.
Together, we celebrate our values of Compassion, Justice, Integrity and Excellence, making SVHM a unique, safe and welcoming place to work.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.
How to Apply
To apply, click the 'Apply' button. You will be prompted to create a Workday candidate profile and upload your current resume and cover letter.
Please let us know if you have any accessibility requirements and we will be able to adapt to these for you.
We encourage you to apply early, as the advertisement may close early should a suitable applicant be found.
If you would like a copy of the Position Description, please contact [email protected] and include the JRnumber.
*Respectfully no agencies*
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]
View Reconciliation Action Plan
Website: https://svhs.org.au/
Headquarter Location: Darlinghurst, New South Wales, Australia
Employee Count: 1001-5000
IPO Status: Private
Industries: Association ⋅ Education ⋅ Health Care