Job Description:

Managing and overseeing the day-to-day operations of the Shipping &  Receiving Department

• Responsible for the process and procedures for the coordination of incoming and outgoing shipments.
• Compare pricing of transport with carriers in order to manage and maintain consistent savings.
• Collaborates and communicates with vendors, service providers and other involved in the shipping and receipt of products.
• Conduct deliveries on and off campus.
• Improve receiving processes and inventory accuracy.
• Unpack merchandise, verify product and quantity is correct.

• Prepare shipping and receiving documents and information for data entry and transfer to business office.
• Reconcile FedEx and UPS accounts.
• Support inventory replenishment

Manage all merchandise warehousing

• Oversee and supervise the transportation of merchandise between the main store and the warehouse utilizing a inventory transfer process to ensure efficient process of all shipping & receiving paperwork
• Supervise a team of distribution employees to help store and warehouse operations run smoothly.
• Oversee and supervise all warehouse space to house inventory in the most efficient manner.
• Clearly mark all inventory and communicate warehouse organization and locations to the sales staff.
• Coordinate with Buyers and staff to maintain inventory levels in storage locations.
• Work with web fulfillment and customer staff to ensure inventory is available on the sales floor. 

Key holder responsibilities which includes opening and closing the bookstore specified and agreed upon by the Director and/or Associate Director, including weekends.  Manager on duty should restock, replenish, and complete weekend mail orders

• Open and close the bookstore on a weekly rotation with days specified by the Director and/or Associate Director.

• Act as the “On Duty” manager during the specified days of opening and/or closing which includes all managerial responsibilities and supporting store operations personnel. 
• Attend meetings appropriate to the level of reasonability for this position including but not limited to Department meetings, campus meetings, and developmental or training meetings
• Assure all policies and procedures are followed and plans and tasks are accomplished in a timely manner and as efficiently as possible.

Equipment & Vehicle Maintenance

• Maintain motorized vehicle trainer certification and train personnel as needed.
• Responsible for maintaining the store vehicle.
• Maintain motorized pallet jack and pallet jack certification

Serve as an active productive member of the Bookstore’s management team ​

• Maintain weekly payroll
• Conduct interviews, instructing and training in work methods and conducing performance appraisals.
• Conduct team meetings as needed
• Work to develop strong staff morale, especially amongst the shipping & receiving staff.

Education and Experience

• Associates Degree or equivalent combination of education and experience and minimum 2-4 years of experience with shipping & receiving
• Experience with retail inventory systems, administration and control preferably in an academic/retail or bookstore environment.
• Experience in record keeping, training and knowledge of retail system controls and procedure in ERP.

Job Competencies

• Ability to manage multiple priorities in a fast-paced pressure environment.
• Excellent communication skills, including the ability to inspire others.
• Team Builder, and positive motivator.
• Highly organized, detailed and through.
• Divers License
• Possess a willingness and ability to support and promote a diverse and inclusive campus community

All offers of employment are contingent upon a criminal background check.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-08-12

Job Posting Title:

Shipping & Receiving Manager

Department:

Bookstore

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Onsite

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.