GENERAL PURPOSE AND SCOPE OF POSITION:
This position is responsible for ensuring that the College adheres to relevant laws, regulations, internal and external policies, and procedures, particularly within programs that involve complex regulatory requirements in relation to programmatic and financial award management. The position will be involved in award and vendor contracts, award monitoring, policy development, and implementation, and serve as the regulatory liaison for all awards in the Sponsored Programs Office.

MAJOR RESPONSIBILITIES:

• Policy Development and Implementation:

  • Develop, implement, and maintain programmatic and financial compliance policies and procedures tailored to specific programs within the Sponsored Programs Office.

  • Ensure that policies are updated regularly to reflect changes in programmatic and financial laws, regulations, and industry standards.

• Internal Monitoring and Auditing/Risk Management:

  • Assist in regular reviews and assessments of programs and financial transactions and processes to ensure compliance with internal and external requirements.

  • Identify potential programmatic and financial compliance risks and develop strategies to mitigate them.

  • Develop and oversee the implementation of corrective action plans to address compliance issues

  • Collaborate with Risk Management to integrate compliance considerations into broader risk management frameworks

  • Assist in preparation of audit reports to senior management and relevant stakeholders.

• Award and Contract Administration:

  • Review, negotiate, and finalize contracts and award agreements, in partnership with College Counsel, and ensure all agreements are complete and accurately documented and comply with funding agency guidelines and legal and regulatory requirements.

  • Maintain detailed records of all contracts and awards, including amendments and modifications.

• Training and Education:

  • Develop and deliver programmatic and financial compliance training programs to educate staff members on compliance requirements, best practices, sponsored programs forms, and College policies and procedures

  • Ensure that staff members understand their roles and responsibilities regarding compliance.

• External Monitoring and Auditing/Regulatory Liaison:

  • Serve as the primary programmatic point of contact with regulatory agencies and internal auditors.

  • Respond to inquiries and provide necessary documentation during regulatory reviews and inspections.

• Reporting and Documentation:

  • Maintain comprehensive records of programmatic and financial compliance activities, including audits, assessments, and training sessions as assigned.

  • Prepare detailed reports for senior management and regulatory bodies as required.

• Review and Approve Reports, Spend Transactions, Award Modifications, etc.:

  • Review programmatic reports and offer guidance to ensure reporting addresses project deliverables and outcomes

  • Review and approve spend and other transactions in Workday, DocuSign, and other systems

  • Review award modification requests and ensure changes are appropriate, properly documented, and aligned with sponsor requirements

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Executive Director of Sponsored Programs Administration

SUPERVISION GIVEN: Sponsored Programs Grants Officers

EDUCATION AND EXPERIENCE:

Bachelor’s degree in finance, accounting, business administration, public administration, or related field and at least three years of related experience required.

Relevant certifications desirable, such as Certified Research Administrator (CRA), Certified Finance Research Administrator, Certified Compliance and Ethics Professional (CCEP), or Certified Regulatory Compliance Manager (CRCM)

Experience working with federal grant/award programs and Uniform Guidance regulations is preferred.

Proven experience in a compliance role, preferably within a programmatic, financial, or regulatory context. 

Supervisory experience preferred.

Strong project management and organizational skills are essential.

Experience with Microsoft Office, including ability to manipulate data in Excel is required.

Excellent oral, written and interpersonal communication skills required.

Must be detail-oriented, positively anticipate and react to frequently changing priorities, and provide unparalleled customer service.

Occasional travel on College business is required.

Ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.