For Linklaters Service Delivery Centre Warsaw, we are currently recruiting for the Marketing Bid/Pitch Assistant role.

About Linklaters

Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Purpose

The Pitch Assistance Centre (PAC) service provides pitch support to the Global Business Development and Marketing (BDM) teams on high volumes of pitches to time-critical deadlines.

The successful candidate will join a dynamic, international team to support day-to-day management of the professional working relationship with our London, Middle East and Europe BDM teams.

You will be required to understand the pitch brief, manage client expectations, and deliver the highest level of attention to detail and quality, to prepare excellent pitch drafts.

What we are looking for

• Attention to detail – a highly diligent candidate who has an excellent focus on quality and attention to detail.

• Multitasking – you will have experience of working on multiple jobs, working under pressure, often to tight deadlines and able to prioritise work.

• Excellent research skills - your inquisitive nature will be a huge asset when completing pitch requests.

• Project management - you will be expected to project manage large pitch documents, reaching out to different teams globally to gather pitch content, (along with the rest of the team) manage the teams’ shared inbox, ensuring all content is being correctly added into the pitch.

• Understanding the client’s requirements - when a request comes in, you will need to: clarify the scope of the brief, assess capacity, and manage the client’s expectations throughout. Whilst working on the request, you will continuously update the pitch based on feedback from BDM.
  You will keep them updated on your progress and/or any challenges you’re facing. You will also be expected to provide ideas/solutions.

Expectations of the role

• Responding to pitch requests from the BDM teams, clarifying the brief and working with the BDM team throughout the pitch process.

• Creating first draft pitches (in Word or PowerPoint) by gathering and formatting pitch data (experience, CVs, capability, pricing, and delivery sections, imagery/infographics, factual content, compliance questions etc.) from internal and external sources.

• Tailoring first draft pitch documents based on client research undertaken and reading the client RfP, including but limited to, writing executive summaries, tailoring Partner CVs, sourcing text from previous pitches and tailoring it so it’s relevant to the client requirements, etc.

• Recording the pitch opportunity on our internal database (the PitchPerfect tracker) and updating the record with results and any other changes.

• Creating bespoke design elements (maps, data graphics, front page and divider images, team charts etc.) and incorporating them into the pitch document.

• Ensuring a high level of quality and adhering to all best practice processes, carrying out or supervising quality control including proof reading. You will also check for brand and brief compliance.

• Developing and maintaining collaborative client relationships based on trust, quality, ownership, integrity, communication, and project delivery.

Experience required

• Bachelor’s Degree or equivalent is essential. Law degree or equivalent would be beneficial.

• Be fully proficient in the Microsoft Office package (PowerPoint and Word are especially important). Experience using the Adobe Creative suite (InDesign, Illustrator and Photoshop), Excel and Outlook will be an advantage.

• Pitch and/or marketing experience - understanding of a marketing organisation and the pitching process. Previous experience of working in teams within a document or pitch production, data research and/or proof-reading/copy-editing environment.

• Excellent written and oral communication in English (mandatory).

Location

• Warsaw office - we offer hybrid working style with 2 days from the office per week

Working hours:

• 9:00 - 17:15

The Team

You will be welcomed into a globally diverse and friendly team based across our Colchester and Warsaw offices. You will also work closely with colleagues in the Marketing Content, Client Presentations and Graphic Centre teams.

Your primary internal stakeholders will be the London, Middle East and Europe BDM teams across our 13 offices. As the role develops, you will interact with our lawyers too. You will work with our Global BDM team where capacity allows. You will also work with other functions such as Regulatory Compliance, HR, Finance, Diversity & Inclusion, Secretaries, and others.

This role is ideal for a candidate who enjoys working with a range of teams across the globe, seniorities, and thrives on a challenge!

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care

• Free in-house fitness centre

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidised travel card

• Wide range of training opportunities

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.