Job Title

Program Coordinator

Agency

Tarleton State University

Department

Student Involvement and Registered Student Organizations

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Program Coordinator will work closely with the Assistant Director to Student Connections to implement student organization training, compliance, and events. The position will assist with the promotion of the Texan Trail Transcript, Co-Curricular Record noted in the Tarleton Forward, 2030 Strategic Plan and campus events. The position will serve in the Division of Student Engagement & Success within the Lance Zimmerman Department of Campus Life & Family Engagement.

In consultation with the Assistant Director, the Coordinator oversees the development, implementation, and execution of student organizations and assists with the Texan Trail Transcript (TTT), the University’s official co-curricular transcript program. Leading and assisting with the Texan Sync Training, Registered Student Organizations (RSOs) trainings, and creations of collaboration activities within the Resident Programs. This includes management and maintenance of the Texan Sync system; ongoing training of new users campus partners, and content reviewers; identifying and certifying events/activities and help events that may meet TTT criteria; collaborating with campus departments to identify event/activities; developing marketing material and promoting campus community; Serves as a Campus Security Authority (CSA); Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate; some evening and weekend work will be required.

Responsibilities:

40% Operational

Overseeing, developing, implementing, and executing programs for registered student organizations; leading initiatives for student organization trainings and events aimed at fostering skill development; engaging students in extracurricular activities to cultivate marketable skills, leadership roles, volunteer opportunities, and community ties; collaborating with faculty, staff, campus partners, and the Stephenville community to expand opportunities for student skill development; assisting in the training of registered student organizations and facilitating collaborative activities across various programs led by our office.

30% Administrative

Responsible for planning, coordinating, and executing university policies, procedures, and practices related to the comprehensive scope of registered student organization; assist in the management and maintenance of the TTT portal within the TexanSync system; ongoing training of new users, campus partners, and content reviewers; identification and certification of events/activities in Texan Sync; collaborating with campus departments to identify event/activities to include in the TTT program; developing marketing material and promoting TTT to campus community; serving as campus liaison to software vendor, and conducting assessments, compiling data, and reporting findings. Assisting the Assistant Director with RSOs training, initiatives, and community service connections.

10% Supervision:

Responsible for the budget and supervision of student employees related to assigned responsibilities. Coordinates staff selection, training, and staff development.

10% Technology:

Maximizes the use of contracted software, Texan Sync, serve as campus expert on utilization for Student Organizations. Working all software that has anything to do with student organization, which is not limited to: Campus ESP, Salesforce, Excel, Smartsheet’s, and more. Serves as departmental liaison to software vendor ensuring maximization of software to meet the needs of the Texan Sync program and development of new processes for continual improvement of services.

5% Assessment and Evaluation:

Serve with other staff in devising, implementing, and evaluating departmental goals, policies, organization, and program; work closely with professional staff to help achieve departmental objectives relating to student leadership; responsible for RSOs assessments and assist with TTT activities for the department and for producing necessary annual reports.

5% Other:

Represents the Department of Campus Life & Family Engagement at university functions when appropriate; represents the Division of Student Engagement & Success and Tarleton State University when appropriate. Attends and participates in appropriate departmental and divisional staff meetings. Serves as a Campus Security Authority (CSA). Perform additional responsibilities as assigned.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three years of related experience in coordinating events.

Salary:

Commensurate with experience

The target base annual salary is $43,620 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.