About the Role
Procurement Specialist is responsible for procurement of goods and services needed for HR, Admin, Travel, Merchandising, and other Non-IT functions to keep the organization running smoothly. This role involves working with suppliers, negotiating contracts, and making sure the right products and services are available on time to support daily operations.
Key Responsibilities
Vendor Selection - Find and choose suppliers for hardware, software, and services based on price, quality, and reliability.
Vendor Relationships - Build and maintain strong relationships with suppliers to get the best prices and service.
Contract Negotiation - Negotiate contracts, licenses, and service agreements with suppliers to get the best deal.
Collaboration - Work closely with other departments to understand their needs and develop procurement strategies that align with company goals.
Purchase Orders - Create purchase orders and manage procurement requests while staying within budget and following company policies.
Order Management - Track orders to ensure they are delivered on time and resolve any delays or issues with vendors.
New Vendor Sourcing - Identify and assess potential new vendors through the sourcing process (e.g., RFP/RFQ) and ensure compliance with procurement rules.
Management Responsibilities
Vendor Strategy - Manage relationships and negotiate with key suppliers at a senior level to ensure competitive pricing and service.
Team Management - Oversee daily operations and performance of the procurement team.
Market Trends - Stay updated on price and market changes, and adjust procurement strategies accordingly.
Vendor Base Development - Build and maintain a supplier network that supports the company’s goals and drives cost savings.
Supplier Evaluation - Develop a system to assess supplier performance and ensure they meet company standards.
People Management
Leadership - Lead and guide the team, helping them improve and achieve goals.
Performance Monitoring - Set clear goals for the team and monitor their progress regularly.
Relationship Management
Stakeholder Relationships - Build strong connections with internal teams and external suppliers to ensure smooth operations.
Collaboration - Work together with key stakeholders to ensure purchasing strategies are followed and goals are met.
Self-Management
Motivation - Lead by example, keeping the team motivated and focused.
Adaptability - Stay positive, resilient, and open to change.
Integrity - Be honest, transparent, and ethical in all decisions.
Independence - Be able to work well under pressure and manage tasks without constant supervision.
Key Skills and Experience
Education - A bachelor’s degree in Business Administration, Operations, Supply management or a related field, plus about 10 years of relevant experience in Non-IT procurement.
Procurement Experience - Proven experience managing Non-IT procurement, including HR, Admin, Travel, Merchandising and Non-IT functions.
HR & Admin Knowledge - Solid understanding of HR and Administration functions.
Procurement Process Familiarity – Excellent knowledge of purchasing processes like requisitions, purchase orders, and invoice management.
Technology Skills - Proficient in using procurement tools and software for managing vendors and contracts.
Problem Solving - Strong analytical skills, with a focus on cost control and adding value.
Communication Skills - Strong written and verbal communication and negotiation skills.
Attention to Detail - Ability to maintain accuracy and comply with policies and procedures.
Teamwork - Able to work both independently and with a team in a fast-paced environment.