Job Summary

The Project Manager II, Development Management A&C (PM II):

• Leads, manages, and coordinates:
  • The delivery of project(s) from budget approval through final turnover to operations ensuring compliance with standards, procedures, and policies and has single point of authority and responsibility for on schedule, within budget, and brand standard compliant delivery of assigned projects.
  • independent contractors and/or vendors that may be awarded outside of main works or scope of large general contractor agreements.                                                   
• Project types include ancillary/resort capex, reserve replacement and sales center delivery and renovations with experience and proven record of single project capital expenditure <$2M.           
• Provides flexible support to all A&C disciplines, i.e., Program Management, A&D, Cost Estimating, Central Services and CRPM on an as-needed project-specific basis.  Key responsibilities extend to all aspects of the development process.
• Works closely with the Project Managers and Project Teams to prepare comprehensive action plans, including resources, timeframes and budgets for projects. Performs various coordinating tasks including schedule and risk management, along with administrative duties including maintaining current comprehensive set of project documentation and handling financial queries.
• This position will lead, manage and coordinate delivery of projects in assigned region(s) as necessary to successfully meet assigned goals (* with the position based on the project site or resort location).

Expected Contributions

Preconstruction and Project Delivery

• Leads and manages the processes required to ensure that the various elements of the project are properly coordinated.  Evaluates making tradeoffs among competing objectives and alternatives to meet or exceed stakeholder needs and expectations
• Provides on-site project management throughout the entire project schedule being present on-site at the property whenever any Contractor is present at the property.
• Provides site logistics coordination to ensure that all project trades are working in designated areas to not interfere with each other.
• Prepares presentations for A&C deliverables and project presentations.
• Visits the site (* Is located on site) to monitor construction progress and proactively work to solve problems.
• Gathers information and requirements from site visits and meetings to prepare accurate project planning from concept to completion of projects.
• Collaborates with engineers, architects, etc. to finalize the design of the project.
• Coordinates the following:
  • RFI process between designers and contractors to minimize impact on project.
  • and manages the punch list process.
  • temporary and final completion process on projects with designers and contractors.
  • the commissioning, training (as required) and handover to Operations of completed projects.
  • project management activities, resources, equipment, and information.
  • and facilitates timely completion of deliverables required to expedite specified tasks.

• Prepares, maintains and updates the overall project schedule for each assigned project.
• Manages and supervises the process to obtain permits and licenses from appropriate authorities having jurisdiction.
• Maintains comprehensive and updated project records and documentation.
• Works closely with A&C Leadership to issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
• Performs other (* on-site) project management and project administrative related job duties as assigned.
• Prepares and maintains a project budget from initiation, monthly forecasting with change management administration to reflect the current an accurate "Estimate at Completion"
• Helps prepare detailed budgets and budget breakdowns within job costing and reporting systems based on CGC/BOD budget or funding approvals.
• Reviews all change orders and claims and provides recommendations.
• Assists A&C Leadership in the review and preparation of all change management records and change order administration that may occur on the project.
• Reviews and recommends payment on all pay applications from vendors, consultants, designers, and contractors.
• Sources consultants and contractors, prepares the Request for Qualifications (RFQs), Request For Proposals (RFPs), Bids and complies with all applicable procurement policies and procedures.
• Prepares Request for Proposals, transmits to short-listed design consultants, receives all submitted proposals, prepares synopsis of those proposals including personal evaluation/comments.
• Responsible for overall project procurement management (internal and/or external parties or vendors) to ensure timely completion of assigned project(s).
• Ensures compliance with all executed contracts as required per project(s).
• Monitors the procurement of any Owner furnished equipment and materials and monitors stocks levels to timely handle inadequacies and meet production schedules.
• Collates, catalogs and processes for payment all invoices and related data regarding Furniture, Furnishings and Equipment (FF&E) procurement for turn-key commissions.
• Conducts market research, provides analysis and maintains library of qualified consultants and vendors.
• Monitors risk on assigned projects highlighting and tracking risks and issues within the agreed process and management tools.
• Analyzes risks and opportunities.
• *Conduct onsite inspections to determine if project Contractors are completing contractual scope of work on an ongoing basis.  Escalate any differences to Project Manager or Senior leader responsible for the project in a timely manner.
• Assists with analyzing project risks and opportunities.
• Works with A&C Leadership to eliminate blockers.
• Monitors project progress and assists A&C Leadership to resolve any issues that arise.
• Initiates, updates, and recommends the processes required for timely start of on-site sales, substantial completion, turnover and/or first occupancy through each successive phase of the project.
• Breaks projects into realistic and achievable actions and detailed activities with set timeframes.
• Supports project coordination and trade scheduling by holding meetings and/or conversations as necessary to ensure that all trades are on track to complete the project(s) according to schedule.
• Visits the project sites (* Is assigned to a specific project location), to coordinate with design team to develop adequate design documents for construction requirements.
• *Oversees a check-in/check-out log for the property, which shall be used by all Contractors’ agents, employees, and representatives.

Quality Compliance and Assurance

• Develops knowledge and understanding of Corporate and MORI processes, policies, and procedures.
• Assists with maintaining, updating and tracking project entitlements and approvals for all project(s).
• Initiates, updates, and recommends the processes required to ensure that the project will satisfy the needs for which it was undertaken.  It includes all activities that determine the quality objective by means of quality planning, control, assurance, and improvement.
• Reviews all design documentation to help assure the compliance with brand design guidelines and standards.
• Creates and maintains comprehensive project documentation, plans and reports.
• Maintains project data base by entering and backing up data and assures the project records are detailed and organized according to the best practices and standard of care.

Business Relationships                                                                                                                                                                 

• Understands business goals of key stakeholders and develops partnering relationships that enable mutual success. Applies knowledge, skills, tools, and techniques to resort development management activities to meet or exceed stakeholders’ needs and expectations.
• Coordinates with any key facility managers to ensure construction is coordinated with operations.
• Updates project cost data as required to ensure project is completed within approved budget including but not limited to "Estimate at Completion" (EAC) forecasts and confirms processes are aligned.  Refers to A&C Leadership for guidance and strategy where EAC deviates from approved project budget.
• Provides cost and schedule information for and participates in the preparation of the period Project Timeline Updates, Dashboard & Trends Reports, Development Status Reports, and summaries of Risks & Opportunities.
• Liaises with Operations and Feasibility to identify and define requirements, scope and objectives.
• Leads, manages, and coordinates as the liaison interfacing Owner, design professionals, consultants, and contractor teams.
• Coordinates and attends Project kick-off meetings
• Coordinates and participates in meetings with design consultants, general contractors and consultants to ensure consistency of message and maintain efficient, effective lines of communication documenting meeting action items.
• Initiates, updates, and recommends the on-site assembling and dissemination of information required to ensure timely and appropriate status reporting, progress measurement, and “Estimates to Completion” for project stakeholders.  It includes storage and ultimate disposition of project information.
• Communicates project status to all participants and stakeholders.
• Reports to and, as required, keeps management abreast of project status in either written or verbal format, including detailed reports on progress and budget status in an agreed or prescribed format.
• *Provide Project status reports to A&C team members on a weekly if not more frequent basis to include: 
  • Number of trade employees that are at the Property from each Project Contractor. 
  • Number of Manager employees that are working at the Property. 
  • Projects’ progress as it relates to the baseline schedule for the Projects. 
  • Issues log tracking to include resolution. 
  • Safety/Security/Policy violations by specific individual Project Contractor’s employees, as such violations are determined by the Field Coordinator.
  • Status of permitting and inspections.
• Acts as the point of contact and communicates project status to all participants.
• Spends time building a project team as required in coordination with MVW.

Candidate Profile

Education

• Professional and/or Master’s degree in Architecture, Construction Management or a related field required, and professional registration as a licensed architect (RA, AIA), professional engineer (PE), or related discipline preferred, and
• Work experience of less than one (1) as an Owners’ Representative in Hospitality, Resort Design, Construction Management, or Project Management.

OR                                                                                                                        

• Bachelor’s degree in a related technical field from an accredited university, and
• Minimum of two (2) years of work experience as an Owners’ Representative in Hospitality, Resort Design, Construction Management, or Project Management.

OR               

• High school diploma/G.E.D. equivalent
• Minimum of five (5) years of equivalent work experience in design and construction industry as owner’s development/project manager with responsibility for design and delivery for multiple simultaneous projects with specific documented experience in Project Planning, Design and Construction Management.

Skills & Attributes

• Work in a team-oriented environment with a number of professionals with different work styles and support needs.
• Ability to seek direction/approval on essential matters, yet work with minimum supervision, using professional judgment and diplomacy.
• Ability to follow through on action lists and priorities with attention to deadlines and details.
• Strong leadership, financial management, and communication skills providing the ability to work in a dynamic, multi-functional matrix management environment, as a “Team Player".  Pro-active, assertive, motivated, and collaborative, with a high sense of responsibility and discipline.
• Strong organizational, planning, administrative, multi-tasking, prioritization, and problem-solving skills.
• Strong consulting skills and ability to interface with senior business leaders
• Strong communication skills with the ability to respond clearly, succinctly and promptly.
• Ability to work under pressure in a positive professional manner and to be flexible and adaptive to change.
• Proven ability to comprehend, and critique design and contract documents.
• Demonstrated ability to manage multiple projects, schedules and budgets concurrently.
• Flexibility, adaptability, and the capability to manage and prioritize multiple and conflicting priorities and tasks.
• Ability to read and interpret blueprints and technical specification
• Working knowledge and use of Microsoft Project with ability to:
  • customize, progress and update project schedules.
  • Setup initial project template schedules.

Computer Skills: 

• Computer literacy to facilitate the maintenance of Development Status Reports (DSR), Project Status Reports (PSR), Scorecards, etc. for assigned regions and/or projects within the prescribed computerized management systems and platforms.                                                            
• Proficiency with Microsoft 365 (Word, Outlook, Excel, PowerPoint, Microsoft Teams and SharePoint).
• Knowledge of PMWeb or prescribed Project Management platform/systems.     

Physical Job Requirements:                                                                                                                                                                          

• Available and willing to accept assignments
  • on job sites that are remote from the company headquarters or regional offices and/or
  • that are project assignments "in the field" as required and with extended stays at construction locations.*  (Note: Assignments in the field may be US-domestic or international as required, and the associate is expected to have a passport available for international travel).                                                                      

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.