Scheduled Hours

37.5

Position Summary

Under the supervision of the Assistant Provost for Inclusive Excellence and the Lead PI for AIM for Equity, the Program Manager will help to plan, organize, and oversee the regular operations and activities of the grant programs; develop, prepare, and administer the annual preliminary budget for the grant; develop, prepare and administer the annual (and other intermittent, as needed) NSF reports for the grant; ensure that AIM for Equity is in compliance with NSF and federal regulations; and train, supervise and evaluate the performance of reporting personnel (including program coordinator, research technicians, and graduate students.

Job Description

• Manages the operations and activities of the AIM for Equity grant; Provides data analysis and research (qualitative and/or quantitative) skills, information, and assistance to the AIM for Equity PI team, senior personnel, internal advisory board, and external advisory board regarding assigned functions; Tracks, gathers, and develops all necessary materials required for the development of initial and sequential drafts and final submission of the annual and special reports; Supports the PI with preparing comprehensive narrative and statistical analysis for the development of initial and sequential drafts and final submission of required annual and special reports.

• Manages and leads all administrative aspects of the overall grant; Manages all aspects of all NSF-related site/campus visits; Implements, supports, initiates, and participates in all AIM for Equity activities (whose objectives are to increase equity and promote a culture of reciprocity, collective responsibility, inclusiveness, respect, and belonging for faculty at WashU);  In collaboration with the AIM for Equity PI team and senior personnel, designs,manages, maintains and implements effective grant activities for WashU leadership and faculty; Organizes programs that promote thriving and well-being for all faculty from all intersectional social identities; Assists in the development and implementation of policies, procedures, and programs; Serves as an advocate for a culture of mindfulness, gender and racial equity, and accessibility on and off campus.

• Collaborates and advises schools, departments, and program leaders on how to develop and implement equitable faculty policies;  Initiates relationships and partnerships, on and off campus, to enhance the services and support provided to WashU faculty through the grant; Partners with other administrators, personnel, faculty, campus leaders and consultants to coordinate activities and programs, resolves issues and conflicts and exchanges information; Makes recommendations to the AIM for Equity PI team regarding potential improvements for the grant and/or the Center’s activities.

• Creates a high-functioning and equity-centered work environment in the AIM for Equity Center; Serves as primary lead of all center staff and functions; Interviews, selects, trains, supervises, and evaluates the performance of reporting personnel; Reviews and approves time worked, as necessary.

• Manages the annual budget and financial activities for the grant; Analyzes and reviews budgetary and financially relevant data; Oversees and authorizes expenditures in accordance with established regulations; Initiates and submits contracts for consultant services; Liaises with AIM for Equity team members, HR, and the Office of the Provost to administer HR and budgeting processes.

• Performs other duties and assists with other projects, as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on and off campus locations

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years(, Demonstrated Work With And Understanding Of The Diverse Backgrounds Of Faculty, Leaders, Students, And Personnel (2 Years), Experience With Statistical Analysis And/Or Qualitative Social Science Research (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

The Washington University in St. Louis (WashU) AIM (Advancing Intersectionality through civic Mindfulness) for Equity Center seeks a Program Manager to provide multi-level and multi-faceted support for our new faculty programs and activities.  This National Science Foundation ADVANCE- Institutional Transformation grant-funded program focuses on intersectional gender equity for STEM faculty at WashU.  In collaboration with the Office of the Provost, the new AIM for Equity Center will develop and implement faculty development and leadership programs and promote equitable faculty policies and practices centered in mindful approaches. More information about the NSF ADVANCE Program is available.

We are seeking an experienced equity-centered and highly collaborative professional to support internal operations for the AIM for Equity Center and its engagement with multiple stakeholders – including the PI team/senior personnel, internal/external advisory boards, campus leaders, faculty members, and consultants. The selected candidate for this position will need to be a key partner in the Center’s launch, establish an independent workflow, exercise professional judgement, and solve problems in a fast-paced environment where needs and priorities are fluid. As the Center is being established, they will serve as the AIM for Equity staff lead on WashU’s policies and procedures, funds management, and office management.

Preferred Qualifications

• Extensive experience with equity-centered projects focused on gender and/or race. 
• Work experience partnering and/or collaborating with academic leaders and faculty across multiple and diverse units across a college or university campus.
• Experience working on a NSF ADVANCE grant/program and/or federal grant; and/or experience as the leader on an institutional grant/project.
• Experience conducting social science research studies.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Higher Education (2 Years), Experience Working With A Grant-Funded Project (2 Years)

Skills:

Budgeting, Deadline Management, Detail-Oriented, Developing Partnerships, Diversity Programs, Employee Management, Evaluation Methods, Faculty Development, Fostering Collaboration, Institutional Assessment, Multitasking, Oral Communications, Planning Ability, Presenting to Groups, Prioritization, Problem Solving, Professional Judgement, Project Support, Self Motivation, Supervision, Task Organization, Team Collaboration, Training Techniques, Working Independently, Written Communication

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.