Job Description:

Job Title

Executive Assistant/Lab Coordinator

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a diversity of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role

Supporting Industrial Specialties Division, the Executive Assistant/Lab Coordinator will provide professional and confidential support to the Division President, Division President’s Operating Committee, the Director of the R&D Lab and the Director's Leadership Team. The successful candidate will possess strong technical abilities, proficiency in SAP, show independence and initiative supporting various processes both daily interactions and project interactions. The individual will be proactive and assertive in anticipating the needs of the team and responsive in interacting with other executive assistants and executives.  

Executive Assistant/Lab Coordinator, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Proactively anticipating work needs of executives supported
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set up meeting space
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
• Interpreting and administering corporate policies and procedures
• Supporting paperless office environment using Microsoft One Note and Microsoft Teams
• Performing administrative duties such as coordinating travel, managing calendars, reviewing, and routing incoming correspondence, maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, and preparing reports 
• Assisting with hiring process, talent review process and other Human Resource related processes
• Assists in preparation and editing of presentations and documents
• Maintaining teams SharePoint sites, Microsoft Teams sites, templates, etc.
• Processing expense reports and system approvals
• Maintaining highlight sensitive and confidential information
• Oversees general office operations, including ordering supplies, managing office equipment, etc.

Your Skills and Expertise 

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• Bachelor’s degree or higher (completed and verified prior to start) from an accredited institution.
• Two (2) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment 

-OR-

• High School Diploma/GED or higher (completed and verified prior to start) from an accredited institution.
• Five (5) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment 

Additional qualifications that could help you succeed even further in this role include:

• Experience handling confidential, sensitive business information and supporting executive level professionals.
• Advanced proficiency in MS Office including Outlook calendaring, Microsoft Teams and Microsoft Teams Live, Word, Excel, and PowerPoint
• Strong attention to detail and excellent organizational skills
• Strong written and oral communication skills
• Ability to work in a hybrid environment, coming to the office to assist with on-site processes as needed.

Work location:

• Hybrid Eligible (Job Duties allow for some remote work but require travel to 3M Center at least 1 day per week)

Travel: Not applicable

Relocation Assistance: Not authorized

Supporting Your Well-being 

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. 

Chat with Max

For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers. 

Applicable to US Applicants Only:The expected compensation range for this position is $72,681 - $88,832, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Twitter @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M is an equal opportunity employer.  3M  will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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