Position Overview

Arlo is in search of an Executive Administrative Support to support the Office of the Under Secretary for Defense security and counterintelligence programs. This individual will have strong Executive Assistant skills, is knowledgeable about the interworking’s of the Pentagon, and have intelligence and security experience.

Work Location

Pentagon, VA - onsite

Job Responsibilities and/or Success Factors

• Serve as the administrative point of contact to support the CL&S directors as well as government staff personnel in a sensitive compartmented information facility (SCIF).
• Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal.
• Provide correspondence staffing support to action officers for all required correspondence actions, (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents).
• Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office.
• Ensure the leadership’s daily calendar operations are accomplished in a timely, professional responsive manner.
• Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
• Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards and evaluations.
• Assist with the administrative onboarding of incoming personnel to include security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc.
• Prepare and/or oversee travel arrangements for up to ten staff personnel and assists with developing travel reports and travel vouchers upon completion of travel. Travel frequency is dependent upon mission requirements and COVID-10 restrictions.
• Conduct inventory, orders supply, and accepts deliveries for the office.
• Develop and update up to twelve office standard operating procedures annually.
• Manage and recommend the allocation of physical space for the office.
• Assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.

Education and Minimum Qualifications

• Must have a current and active Top-Secret security clearance with SCI.
• High School Diploma with at least 5 years of experience serving in an administrative support role.
• Experience in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint)
• Have key attention to detail and professional communication
• Strong customer service skills
• Physical Requirements:
  • Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen.
  • Must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and may include lifting thirty (30) pounds, as necessary.