We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to provide comprehensive support to the executive leadership team while ensuring smooth day-to-day office operations. This dual role requires a detail-oriented professional who thrives in a fast-paced environment, can anticipate needs, and effectively manage both administrative and operational responsibilities.

 

Key Responsibilities

Executive Support – 75%

· Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation.

· Draft, proofread, and manage correspondence, presentations, and reports.

· Act as a liaison between executives, internal teams, and external partners.

· Handle sensitive information with confidentiality and discretion.

· Coordinate board meetings, prepare agendas and content.

 

Office Management – 20% 

· Oversee daily office operations, including supplies, facilities, and vendor management.

· Manage office budgets, expense reports, and purchasing processes.

· Implement and maintain office policies, procedures, and organizational systems.

· Contribute as part of a team in planning and coordinating company events, meetings, and team-building activities.

· Serve as the primary point of contact for building management and office vendors.

 

People & Culture Support – 5% 

· Assist with onboarding of new hires and coordination of HR processes.

· Support employee engagement initiatives and internal communications.

· Maintain employee records and support compliance with HR policies and practices.

 

 

Qualifications

· 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.

· Exceptional organizational and time-management skills with the ability to prioritize and multitask.

· Strong written and verbal communication skills.

· High level of discretion, professionalism, and integrity. · Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Workfront, etc).

· Familiarity with AI tools (ChatGPT, Co-Pilot, Gemini, etc.), exercising discretion and best practices.

· Ability to work independently and collaboratively across teams.

 

Preferred Skills

· Experience supporting C-Suite executives.

· Event planning and coordination background.

· Tech-savvy with the ability to streamline workflows and implement productivity tools.