Number of Job Openings Available:

1

Date Posted:

August 14, 2024

Department:

16001032 HRSS TA Support

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

Job Description:

Provides support and coordinates the new hire process to ensure a smooth, positive and seamless new hire and onboarding experience.

Principle Responsibilities

• Assists with posting job requisitions, reference checks, pre-employment checks, scanning documents.
  • Coordinates and schedules candidate interviews, assessments, travel and site visits, providing real-time support and problem-solving.
  • Answers and routes responses from candidates regarding hiring status.
  • Compiles metrics and reporting data for statistical reporting as well as preparing and distributing reports.
  • Provides department support including meeting minutes and distribution, ordering supplies, timecards, PC support, job fair preparation and more.
  • Utilizes applicant tracking and Human Resources systems to process new hire pre-employment requirements.
  • Sends new hire and transfer letters to employee.
  • Completes background checks via online order request.
  • Verifies certifications and licenses via online order request.
  • Registers new hires for orientation.
  • Organize and prepares new employee orientation including set up, proctoring, first day paperwork completion and more.
  • Ensures that all new hire and transfer information is complete, tracked and scanned.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years of administrative assistant experience

Preferred Qualifications

• High school diploma or GED
• 0 to 2 years of previous recruiter assistance or recruitment related experience

Physical Demands

• Sedentary:
• Lifting weight Up to 10 lbs. occasionally, negligible weight frequently