Job Title

Director for Equipment Operations

Agency

Tarleton State University

Department

Division of Athletics

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Director for Equipment Operations is a highly skilled and motivated individual who serves in a leadership role and is responsible for directing and managing the equipment operations for the football program and all Division I sports. The position involves overseeing inventory management, budgeting, procurement, and the maintenance and repair of athletic equipment. Additionally, the Director will supervise GA’s and student workers, implement policies and procedures for equipment room operations, and maintain strong vendor relationships to ensure the best service and compliance with NCAA regulations.  This position will report to the Senior Athletic Director / Chief Financial Officer.

This is an in-office position located in Stephenville, Texas with regular work hours of Monday to Friday; from 8am to 5pm or as work requirements indicate which may include afterhours, evenings, weekends and some holidays. Serves as Campus Security Authority (CSA) and must be able to work remotely if requested by the University.

Essential Functions:

Football Equipment Operations:

• Oversee the daily operations of the football equipment room.
• Manage the budget and contractual equipment and apparel allotment for the football team.
• Support all managerial duties during football practices and games, including the setup and breakdown of equipment, and ensure the efficient flow of practices.
• Recruit, hire, train, and manage student equipment managers
• Maintain inventory and manage the ordering of football-specific equipment, such as helmets and shoulder pads.
• Install and maintain radios in player helmets to ensure high-quality coach-to-player communication.
• Set up recruiting displays during official visits and represent Tarleton State Athletics to prospective student-athletes.

Division I Sports Equipment Operations:

• Lead and manage the equipment operations for all Division I sports at Tarleton State.
• Oversee the procurement of equipment, uniforms, apparel, footwear, and supplies for all athletic programs and department staff.
• Coordinate the laundering of practice gear and game uniforms.
• Develop, implement, and maintain an inventory control system, utilizing computerized software to provide reports to coaches and administrative staff.
• Establish an equipment/uniform replacement cycle and implement security procedures to prevent inventory losses.
• Perform minor repairs to equipment and ensure proper fitting and maintenance of all safety equipment according to industry standards.

Vendor Relations and Contract Management:

• Cultivate and manage relationships with vendors supplying athletic equipment.
• Negotiate and manage contracts with laundry equipment and chemical suppliers, ensuring top-tier service and adherence to contractual terms.

Budget Management:

• Oversee the equipment budget, assisting coaches and department directors in managing their respective equipment allocations.
• Prepare budgetary recommendations and monitor, verify, and reconcile expenditures.

Supervision:

• Supervise graduate assistants, interns, student workers
• Recruit, hire, train, and manage work-study students to aid in the operation of the equipment function.

Travel and Events:

• Manage equipment operations during home and away competitions, including locker room and sideline setup, and coordinating equipment transport.
• Daily and occasional overnight travel, in addition to evening and/or weekend coverage of home contests, will be required.

Other Duties:

• Perform other site and position-specific functions as assigned.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience preferred.
• Minimum of three (3) years related experience in intercollegiate or professional athletics, inventory management, or equipment sales.
• Experience with Division I football is required.

Other requirements:

• Certifications: AEMA Certification preferred or ability to obtain in 90 days and a valid driver’s license.
• Physical Requirements: Occasional bending and overhead lifting.
• Other Requirements: Ability to work nights, weekends, and occasional travel. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures.
• Knowledge/Skills/Abilities:
  • Exceptional customer service, communication, and interpersonal skills.
  • In-depth knowledge of NCAA rules and regulations.
  • Ability to multitask and work cooperatively with others.

Salary:

Commensurate with experience

The target base annual salary is commensurate and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.