We are looking for a Public Relations Coordinator who reflects the collaborative mindset and passion for great filmmaking that define ILM. This role is a key support for the ILM PR team, responsible for coordinating PR-related screenings, supporting internal communications, assisting with external speaking engagements, and maintaining department calendars and archives. This role also acts as the first line of contact for all general PR inquiries and handles administrative duties. 

This role is considered Hybrid, which means the employee will work 2-3 days onsite at our San Francisco office and occasionally from home.

What You’ll Do

• Coordinate all aspects of PR related screenings (Academy,  For Your Consideration, Filmmaker Forum, award screenings, crew screenings, etc.), including booking theater space, managing RSVPs, notifying security, scheduling directly with PR firms/studios, etc.

• Coordinate travel as needed for various awards season events, including hotel bookings, ticket pick up and delivery, location support, spreadsheet generation, entry and tracking of submissions, guest lists and attendees, etc.

• Provide support on internal communications

• Assist in the approval of external speaking engagements

• Update company digital  media kits, credit lists, bios, and background information on ILM  and Skywalker Sound (SS)

• Support ILM-specific events

• Provide reports and data as requested for ILM PR and Marketing executives

• Conduct tours

• Organizes, maintains, distributes and archives press clippings, web and video archives or any other media about ILM/SS, their respective projects, and/or employees

• Maintains overall department calendar, monitors progress and status of projects and updates calendar regularly; communicates events for master Lucasfilm calendar

• Act as first line contact for general PR inquiries, schedule meetings, gather and disseminate requested materials (bios/headshots), and perform other administrative duties

• Special projects as needed 

What We’re Looking For

• 2+ years working in PR or Marketing

• BA in Communications, Journalism or related field, or equivalent experience

• Strong organizational skills

• Strong communication skills

• Proven ability to interact effectively and professionally at all levels; able to maintain a high degree of diplomacy

• Ability to work effectively in a fast-paced, deadline-driven work atmosphere

• Ability to establish and maintain positive relationships with key contacts

• Literacy on PC and Mac (Linux a plus); proficient in Google’s G Suite of applications,  MS Word, Excel, Keynote, and PowerPoint.

• Can carry up to 25lbs