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Overview
Working under the general direction of the operations manager and exercising a considerable amount of discretion and independent judgment, provides a high level of financial and administrative support to the MR USP, a part of the Yale Biomedical Imaging Institute. This position supports business office functions which include the monitoring and running of reports for accounts, processing journals, accounting adjustments, requisitions, processing expense reports, fulfilling the P2P invoice specialist role as well as other duties as assigned.  Includes USP billing, USP revenue reporting, capacity reporting/tracking, creation of and management of standing purchase orders, placing orders for USP staff, processing stockroom card requests, and assisting with preparation of annual USP rate sheets. Coordinates animal user group meetings.  Processes access requests for MR USP space.  Manages MR Safety training in Workday.  Coordinates HIC protocol review by MR protocol review committee. Recent intermediate to advanced Excel experience and YBT Financial Plan experience preferred.  Principal responsibilities below are generic in nature; please refer to the position focus for an accurate job description.


Required Skills and Abilities:

1. Ability to plan, schedule and prioritize work, juggle multiple tasks, meet deadlines and resolve conflicting demands in a high volume environment.

2. Excellent attention to detail. Well developed computer skills and the ability to learn computer applications. Prefer recent intermediate/advanced Excel experience.

3. Self-directed with the ability to take initiative, problem solve and exercise independent judgment.

4. Demonstrated success in detailed work requiring accuracy and high level of productivity with disciplined follow-up skills. Ability to work as part of a team and also function independently.

5. Excellent attendance record and punctuality.

Principal Responsibilities

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

03/17/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.