Position Overview: The Executive Assistant performs administrative duties for EDC’s Executive Management. This position requires great attention to detail and a high level of sensitivity and confidentiality to urgent matters. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Essential Duties & Responsibilities:

• Principal coordinator for assigned members of Executive Team calendar and schedules. May be called upon to provides coverage for other President’s Office staff when needed
• Coordinate with VP of Special Projects and the Executive Assistant team to align on President Office priorities and execute accordingly
• Participate in weekly calendar review
• Handle telephone and email inquiries and respond in a timely and appropriate manner
• Manage principals’ contacts
• Keep principals on time and apprised of recent changes to schedule
• Coordinate briefing and presentation materials
• Prepare and process expense reports for principals in a timely manner
• Arrange all travel logistics for principals and provide travel support for direct reports as needed
• Responsible for obtaining and returning documents for principals’ signatures in timely fashion
• Collect, distribute, and direct principals’ mail daily
• Manage principals’ and direct reports timekeeping as assigned
• Special projects and project coordination as assigned

Office Support

• Work with Executive Assistant team, MIS, Records Management and Admin Services to advance effective front office operations
• Provides logistical support for President’s Office meetings including, conference room booking, space set-up and breakdown, audio visual needs, and catering upon request.
• Coordinates with Executive Assistant team to order office supplies
• Coordinate and plan President’s Office related events and projects as directed (e.g. staff offsites, department leadership meetings, commemorative events etc.)
• Maintain familiarity with key NYCEDC projects and initiatives to promote initiatives towards increased interdepartmental communication as outlined by the President’s Office

Requirements:

• High School Diploma or equivalent
• High proficiency with all Microsoft Office Suite products
• 5+ years of related experience
• Demonstrate interest in promoting innovation in administrative management and in project coordination.
• Technologically savvy
• Ability to work evenings (6:00 pm)
• New York City residence is required within 180 days of hire