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Closing Date:

10/31/2024

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

ICE | BHSL Administration NC

Department's Website:

Summary of Job Duties:

The Program Manager of the Behavioral Health Service Line assists the Service Line Administrator and Department of Psychiatry Administrator with procurement and travel support for faculty, staff, programs and contracts/grants. The Program Manager exercises independent discretion and judgement to solve complex problems. The Program Manager must be self-motivated and highly organized with demonstrated ability to effectively manage multiple projects concurrently.

Qualifications:

Minimum Qualifications:

• Bachelor's Degree PLUS four (4) years of project/program management experience

Preferred Qualifications:

• Proficiency in Microsoft Office Suite & Workday

Additional Information:

Responsibilities:

• Stays informed of current UAMS procurement procedures and policies.

• Serves as the resource for the service line and acts as a liaison with the UAMS procurement office for service line and department.

• Informs executive leadership, faculty, staff, programs and inpatient units of changes.

• Assists in training employees/co-workers who are new or re-learning UAMS procurement.

• Enters and monitors a high volume of complex requisitions and annual contract/framework requisitions in Workday.

• Tracks open requisitions, ensures proper delivery of orders, MIGO received items in Workday, finalizes vendor payment by submitting invoices to UAMS Accounts Payable, and builds/modifies par levels for programs. Responsible for procurement card (P-Card) management.

• Works with UAMS vendor set-up and potential new vendors to ensure all required documentation is accurate and in compliance with UAMS.

• Assists in tracking faculty and staff educational funds (e-funds). 

• Ensures the appropriate service line or department approvals are in place prior to submitting requisitions.

• Stays informed of current UAMS travel procedures and policies.

• Responsible for the service line travel card (T-Card) – managing spending and reconciling every month.

• Acts as the liaison with the UAMS travel office.

• Informs executive leadership, faculty and staff of changes in policies.

• Assists in training employees/co-workers who are new or relearning UAMS travel.

• Prepares, books, monitors, and reconciles travel documents to finalize trips in Workday.

• Assists faculty recruiting and guest speakers with travel accommodations, meals, fees, memberships and honorariums.

• Completes new vendor setup in Payment Works system.

• Works with vendor to finalize supply chain contracts. Submits contracts through the NTRACTS system for UAMS review/approval.

• Creates Purchase Orders for these contracts.

• Monitors timely invoicing and payment.

• Other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Kneeling, Lifting

Benefits Eligible:

Yes